HR & Admin Executive

Private Advertiser; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local company based in Johor seeks a Human Resources and Administration Executive. The role involves managing employee attendance, liaising with government authorities, and administering foreign worker permits. Candidates should have at least 3 years of HR experience, a relevant qualification, and good communication skills. Fresh graduates may apply for a junior position and Mandarin speakers are preferred.

Qualifications

• 3+ years of experience in HR and administration.
• Willingness to undergo On Job Training.
• Mandarin speaker is an advantage.

Responsibilities

• Check and update daily attendance of employees.
• Administer foreign worker applications and permits.
• Liaise with government authorities.
• Prepare appointment and confirmation letters.
• Monitor quality of external service providers.

Skills

Microsoft Office

Interpersonal skills

Communication skills

Understanding Employment Act Malaysia

Mandarin

Education

Professional Certificate or higher

Job description

Overview

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Responsible and in charge of checking and updating daily attendance of employees and key in employee leave applications, checking medical claims, updating employee details in systems and filing of newly joined employees.

In charge of foreign workers administration which include new foreign worker application, renewal of foreign worker’s work permit, purchase of foreign worker’s insurance, hostel management etc.

Liaise with government authorities such as Immigration, KDN, Labour Office etc. as and when required.

Handle and manage HRDF training grant and training claim applications. Assist the Head of Department in preparing for in-house training, i.e. refreshments, setting up training venue etc.

Closely monitor the service performance and quality of external service providers, i.e. cleaners and security guards.

In charge of a new employee on-board orientation and preparing necessary docs. Handle employee’s departure process by preparing related docs.

Prepare letters such as an Appointment Letter, Confirmation Letter, Increment Letter etc. as and when required.

Prepare weekly administrative reports and update reports as and when needed.

Involvement in employee performance management by preparing employees performance review forms and furnishing related information.

Any other responsibility assigned by the superior from time to time.

Job Requirements:

Candidate must possess at least a Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in any field.

At least 3 Year(s) of working experience in the related field is required for this position.

Required Skill(s): Microsoft Office

Good interpersonal and communication skills

Understanding & knowledge in Employment Act Malaysia.

Must be willing to undergo On Job Training.

Candidate must be willing to work in Muar, Johor.

Mandarin speaker is an advantage.

Fresh graduate is welcome to apply for a junior position.

Job Insights & Application Questions

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• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Executive?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have in industrial relations & employment law?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?

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