HR & Admin Assistant Officer/Executive

Eastern Pretech; Seelong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Johor is seeking an HR professional to manage end-to-end recruitment, oversee training administration, and enhance employee engagement through events. The ideal candidate holds a diploma or degree in Human Resource Management with at least 2 years of HR experience, particularly in recruitment and training administration. Proficiency in MS Office and effective communication in Bahasa Malaysia and English is required. Attractive remuneration and benefits are offered.

Benefits

Attractive remuneration

Fringe benefits

Qualifications

• Minimum 2 years of experience in HR roles.
• Experience in Recruitment, Training Administration, and Employee Relations is an advantage.

Responsibilities

• Assist with the end-to-end recruitment process.
• Plan and track internal and external training.
• Attend to employee disciplinary issues.
• Monitor and manage contract renewals.
• Assist in organizing company events.

Skills

Strong communication skills

Coordination skills

Proficient in MS Office

Effective communication in Bahasa Malaysia

Effective communication in English

Education

Diploma or Degree in Human Resource Management

Job description

Assist the end-to-end recruitment process, including job posting, screening, shortlisting, and coordinating interviews with hiring managers.

Participate in interviews as part of the selection panel, assessing candidates’ suitability based on job requirements and company culture.

Liaise with recruitment platforms, agencies, and internal stakeholders to ensure timely fulfillment of manpower needs.

Maintain and update the recruitment tracker to monitor hiring progress, ensuring all positions are filled within the targeted timeline.

Support employer branding initiatives such as career fairs, university engagement, and online recruitment campaigns.

B. Training Administration

Plan, schedule, and track all internal and external training (technical, soft skills, and compliance-related).

Maintain comprehensive training records, attendance logs, certificates, and training reports.

Conduct onboarding briefings for new hires and assist in translation where necessary.

Support and coordinate on-the-job training programs for staff.

C. Disciplinary & Legal Compliance

Attend to employee disciplinary issues and elevate to management as necessary.

Draft disciplinary letters in line with company procedures and employment regulations.

Support plant-level legal compliance requirements.

D. Contract & Legal Administration

Monitor and manage contract renewals, service schedules, and payment processes.

Oversee utilities management (e.g., water, electricity) and coordinate with service vendors (e.g., pest control, air conditioning).

Supporting Responsibilities:

E. Employee Engagement & Events

Assist in organizing company events including festive celebrations, birthdays, and staff activities.

Manage event logistics, decoration, and vendor coordination.

Support dormitory and canteen administrative coordination.

G. HR Administration

Handle staff facility-related complaints and escalation to relevant departments.

Handle general insurance application, claim submission, follow-up, etc.

Prepare monthly HR-related reports (e.g., HRA, insurance, PERKESO).

Issue Purchase Requests (PR) and Change Requests (CR), liaising with Procurement.

H. Compliance & Claims

Assist in SOCSO and insurance claim documentation and follow-ups.

Update and maintain records of employee movements (hires/resignations).

Other Duties:

Perform any other general or ad-hoc tasks as assigned by the HR Manager.

Qualifications

Diploma or Degree in Human Resource Management, Business Administration, or related field.

Minimum 2 years of experience in HR roles, with added advantage for candidates experienced in Recruitment, Training Administration, and Employee Relations.

Strong communication and coordination skills.

Proficient in MS Office (Excel, Word, PowerPoint) and HR systems.

Able to communicate effectively in Bahasa Malaysia and English.

We regret that only shortlisted applicants would be notified.

We offer attractive remuneration and fringe benefits. Interested candidates are encouraged to apply through JobStreet online by providing details of qualification, experience, current salary, and contact number in the resume.

Human Resources Department

EASTERN PRETECH (MALAYSIA) SDN BHD

Registration no. 198901007471 (184774-P)