HR & Admin Assistant (FT)

The Hershey Company; Pekan Nanas; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading confectionery manufacturer in Johor, Malaysia is seeking an HR Functional Administrative professional. The role involves managing transport, canteen operations, employee engagement initiatives, and ensuring compliance with health standards. Candidates should possess a Diploma in Business Administration or Human Resource, with 3-5 years of HR generalist experience, preferably in a manufacturing setting. This position offers an excellent opportunity for growth in a vibrant work environment.

Qualifications

• Minimum 3-5 years of experience in HR generalist role.
• Related working experience in a manufacturing environment.

Responsibilities

• Monitor and implement transport management & billing process.
• Manage the plant canteen facility and maintain hygiene standards.
• Oversee employee uniform and PPE inventory.

Skills

HR generalist expertise

Communication skills

Problem-solving

Education

Diploma in Business Administration / Human Resource

Job description

Job description

Responsibilities: HR Functional Administrative

Transportation Management

• Monitor and implement transport management & billing process
• Liaise with Operation Team & transporter for transport daily arrangement, overtime or any Hershey event
• To handle employee grievance on transportation issue

Canteen Management

• To manage the plant canteen facility
• To provide headcount to canteen vendor for daily operation, weekends and during overtime
• To update canteen vendor documentation (monthly work permit & typhoid record)
• To ensure hygiene and cleanliness of cafeteria and its compliance with the local health department requirements.
• To act as canteen committee and conduct monthly audit
• To incharge employee fingerprint registration for meal subsidy, billing and maintenance

Uniform & PPE Inventory

• Managing employee uniform and PPE for new hire and Hershey employees
• To work with uniform vendor on the stock up for employee uniform
• To ensure PPE is in stock – safety shoes, earplug, bump cap, recycle, TA store, HIBE Stocks

Locker Management

• To oversee and manage employee locker, Flexi locker - locker no., keys, repair, audit, key missing etc
• To work with cleaning vendor for employee food locker cleanliness and maintenance

Employee Engagement & Relations

• To support the sports & recreation activities, to organize festive celebration, annual dinner or family day, to attend to employees inquiries on HR policies & procedures, to coordinate employee pulse survey and MVOH, to set-up town hall meeting and monthly employees shopfloor communication meeting.

Admin

• Handling stationeries order & collection, stock records.
• Document Pigeon-hole - To segregate the incoming letters
• Courier Service – Handling of incoming and outgoing courier letter/documents
• Lobby Glass Cabinet – To ensure the cleanliness and properly arrange
• Pantry Stock – To check pantry stock and refill when there is any shortage on daily basis
• Co. Events & Chocolate distribution
• Canteen Choc Vending Machine - To top up choc at vending machine

Recruitment & Onboarding

• To provide assistance in driving recruitment activities or programs, to conduct HR orientation for new employees.
• To ensure provide all the PPE & uniforms for the new hires.

Qualification

• Diploma in Business Administration / Human Resource or its equivalent education or experience
• Minimum 3-5 years of experience in HR generalist role
• Related working experience in a manufacturing environment.