HR & Admin Assistant (FT)

The Hershey Company; Johor; On-site; MYR 35,000 - 50,000; Full time

Job summary

A leading food manufacturing firm based in Johor, Malaysia, is seeking an HR professional to manage various responsibilities including transportation management, canteen operations, and employee engagement activities. The ideal candidate should possess a diploma in Business Administration or Human Resources and have 3-5 years of HR experience, preferably in a manufacturing environment. This role promises a dynamic work atmosphere and the opportunity to contribute significantly to employee welfare.

Qualifications

• Diploma in Business Administration / Human Resource or equivalent education or experience.
• 3-5 years of experience in HR generalist role.
• Experience in a manufacturing environment is preferred.

Responsibilities

• Manage transportation processes and billing.
• Oversee canteen operations and cleanliness.
• Support employee engagement activities.
• Handle recruitment and onboarding for new hires.
• Manage employee grievances related to transportation.

Skills

Transportation Management

Employee Engagement

Canteen Management

Uniform Management

HR Policies

Education

Diploma in Business Administration / Human Resource

Job description

Responsibilities

HR Functional Administrative

• Transportation Management
• Monitor and implement transport management & billing process
• Liaise with Operation Team & transporter for transport daily arrangement, overtime or any Hershey event
• To handle employee grievance on transportation issue
• Canteen Management
• To manage the plant canteen facility
• To provide headcount to canteen vendor for daily operation, weekends and during overtime
• To update canteen vendor documentation (monthly work permit & typhoid record)
• To ensure hygience and cleanliness of cafeteria and its compliance with the local health department requirements.
• To act as canteen committee and conduct monthly audit
• To incharge employee fingerprint registration for meal subsidy, billing and maintenance
• Uniform & PPE Inventory
• Managing employee uniform and PPE for new hire and Hershey employees
• To work with uniform vendor on the stock up for employee uniform
• To ensure PPE is in stock – safety shoes, earplug, bump cap, recycle, TA store, HIBE Stocks
• Locker Management
• To oversee and manage employee locker, Flexi locker - locker no., keys, repair, audit, key missing etc
• To work with cleaning vendor for employee food locker cleanliness and maintenance
• Employee Engagement & Relations
• To support the sports & recreation activities, to organize festive celebration, annual dinner or family day, to attend to employees inquiries on HR policies & procedures, to coordinate employee pulse survey and MVOH, to set-up town hall meeting and monthly employees shopfloor communication meeting.
• Admin
• Handling stationeries order & collection, stock records.
• Document Pigeon-hole - To segregate the incoming letters
• Courier Service – Handling of incoming and outgoing courier letter/documents
• Lobby Glass Cabinet – To ensure the cleanliness and properly arrange
• Pantry Stock – To check pantry storck and refill when there is any shortage on daily basis
• Co. Events & Chocolate distribution
• Canteen Choc Vending Machine - To top up choc at vending machine
• Recruitment & Onboarding
• To provide assistance in driving recruitment activities or programs, to conduct HR orientation for new employees.
• To ensure provide all the PPE & uniforms for the new hires.

Qualifications

• Diploma in Business Administration / Human Resource or its equivalent education or experience
• Minimum 3-5 years of experience in HR generalist role
• Related working experience in a manufacturing environment.