Financial Assistant

GSE-M Technology Sdn. Bhd.; Jenjarom; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Malaysia is seeking a Full-time Financial Assistant. This role involves supporting daily finance operations, aligning financial processes with company goals, managing accounts receivable/payable, and assisting in audit preparations. The ideal candidate should have a diploma or degree in accounting or finance, proficiency in Microsoft Office, and strong communication skills. This position offers an opportunity to grow in a dynamic environment focused on continuous improvement.

Qualifications

• Relevant working experience or equivalent skills will be considered.

Responsibilities

• Support overall finance and administration functions of the company.
• Assist management and Board of Directors in aligning financial operations.
• Issue invoices and prepare Statements of Account.
• Match, verify, and record supplier invoices and payments.
• Prepare finance reports and assist in audit schedules.
• Assist in document control and liaise with suppliers and customers.

Skills

Proficient in Microsoft Office (especially Excel & Word)

Basic knowledge of bookkeeping and accounting principles

Good time management

Strong attention to detail and accuracy

Good communication and interpersonal skills

Well-organized

Proactive

Able to multitask effectively

Education

Diploma or Degree in Accounting, Finance, Business Administration, or related field

Tools

AutoCount

JD systems

Job description

GSE-M Technology Sdn. Bhd, is looking for a Financial Assistant to support daily finance operations and assist management in maintaining efficient financial processes and controls across the company.

Key Roles & Responsibilities

Management-Level Support

• Support overall finance and administration functions of the company
• Assist management and Board of Directors in aligning financial operations with company objectives
• Review department operational flows, processes, procedures, and SOPs
• Identify improvement areas in clarity, completeness, and internal controls

Operational (Non-Management) Support

• Assist management in executing, maintaining, and improving operational efficiency
• Support daily finance operations and documentation

Accountabilities

Account Receivable (AR)

• Issue invoices, Delivery Orders (DO), Sales Orders (SO), and record customer payments
• Update customer records (TIN, address, and related details)
• Prepare Statements of Account (SOA) and maintain AR listings
• Follow up on outstanding payments via email, phone, or WhatsApp

Account Payable (AP)

• Match, verify, and record supplier invoices and payments (PV / EFT
• Prepare supplier SOA reconciliations and update creditor listings
• Maintain records for deposits, credit notes, and pending invoices
• Ensure invoices comply with e-Invoicing requirements

Payment & Treasury

• Prepare petty cash, staff claims, and utility/rental payments
• Assist in monthly payment schedules and loan/credit card tracking
• Support forex (FX) and installment record updates

General Ledger (GL)

• Assist in bank and intercompany reconciliations
• Record basic journals (accruals and adjustments)
• Maintain accounting records using AutoCount / JD systems

Reporting & Audit Support

• Prepare basic finance reports (AR/AP summaries, draft cash flow)
• Assist in audit schedules and provide supporting documents
• File and maintain finance documentation and SOPs

Administration

• Assist in document control, filing, and staff training updates
• Support financing documentation and insurance renewals
• Liaise with suppliers, customers, auditors, and banks for routine matters
• Promote efficient, well-documented workflows and continuous improvement
• Perform any other tasks assigned from time to time

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• Relevant working experience or equivalent skills will be considered

Skills & Proficiencies

• Proficient in Microsoft Office (especially Excel & Word)
• Basic knowledge of bookkeeping and accounting principles
• Good time management and ability to prioritize tasks
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Well-organized, proactive, and able to multitask effectively

Job Type: Full-time, Permanent