Finance Specialist II

Fragomen; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading global firm in Kuala Lumpur is seeking a Financial Specialist to support day-to-day operations of the finance shared services team. The role involves managing accounts payable and receivable, client billing validation, and financial reconciliations, ensuring accuracy and compliance with accounting standards. Ideal candidates will possess a Bachelor’s degree in Finance or Accounting, over 4 years of relevant experience, and advanced Microsoft Excel skills. A team-oriented attitude and strong analytical abilities are essential for success in this position.

Qualifications

• More than 4 years of experience in finance, accounting, or a shared services environment.
• Experience in client billing validation, project accounting, or WIP is an advantage.
• Mandarin or Japanese language capability is a plus.
• Able to perform well individually and contribute meaningfully to group efforts.

Responsibilities

• Execute end-to-end AP and AR transactions.
• Perform vendor and customer reconciliations.
• Validate billing details and coordinate with finance teams.
• Prepare journal entries and perform account reconciliations.
• Perform regular reconciliations of financial statements.
• Provide professional responses to inquiries and liaise with internal departments.

Skills

Attention to detail

Strong analytical skills

Good communication skills (verbal and written)

Proficient in Microsoft Office Suite

Familiarity with ERP systems (e.g., SAP, Oracle)

Ability to adapt to changing business needs

Education

Bachelor’s degree in Finance, Accounting, or related field

Tools

Microsoft Excel

Job description

Job Description

The Finance Shared Services Center Financial Specialist will support the day-to‑day operations of the finance shared services team, ensuring efficient, accurate, and timely delivery of financial services. This role will involve tasks across various accounting aspects, contributing to the overall financial integrity and smooth operation of the company’s financial processes.

Key Responsibilities

Accounts Payable & Receivable

• Execute end‑to‑end AP and AR transactions, including invoice processing, purchase order matching, billing support, and payment processing.
• Perform vendor and customer reconciliations, resolve discrepancies in a timely manner, and maintain accurate transaction records in accordance with SSC service level agreements (SLAs).

Client Billing & Detail Validation

• Validate billing details, including line items, FX rates, third party charges supporting documentation etc, to ensure accuracy prior to invoice issuance as per PIN.
• Coordinate with Finance or CW teams to resolve billing discrepancies and ensure proper cut‑off and completeness of billings.

WIP Reporting

• Perform regular WIP reviews by reconciling costs incurred against billings and revenue recognition.
• Identify under‑billing and over‑billing positions and prepare necessary accounting entries.
• Prepare WIP schedules for management review.

General Ledger & Closing Support

• Prepare journal entries and perform balance sheet account reconciliations.
• Support month‑end and year‑end closing activities, ensuring transactions are accurately recorded and supported in compliance with accounting standards and internal policies.

Financial Reconciliation

• Perform regular reconciliations of bank accounts, vendor accounts, and other financial statements.
• Investigate and resolve discrepancies in financial records.
• Prepare reports as needed for internal or external audits.

Customer Service & Collaboration

• Provide professional and timely responses to internal and external inquiries.
• Liaise with internal departments such as Procurement, HR, and IT to resolve issues and ensure smooth financial operations.

Compliance & Controls

• Ensure adherence to internal policies, accounting standards, and regulatory requirements.
• Help maintain strong internal controls and data integrity.

Process Improvement & Efficiency

• Identify gaps in financial processes and propose efficiency improvements.
• Contribute to automation and streamlining initiatives within the shared services team.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field.
• More than 4 years of experience in finance, accounting, or a shared services environment.
• Experience in client billing validation, project accounting, or WIP is an advantage.
• Attention to detail, strong analytical skills, and the ability to handle complex financial data.
• Good communication skills, both verbal and written. Mandarin or Japanese language capability is a plus.
• Proficient in Microsoft Office Suite, with advanced Excel skills. Familiarity with ERP systems (e.g., SAP, Oracle) is a plus.
• Ability to adapt to changing business needs and demands.
• Able to perform well individually and contribute meaningfully to group efforts.

Preferred Skills

• Knowledge of accounts payable, accounts receivable, payroll processing, and financial reporting.
• Experience in full set accounts, audit or process improvement is a plus.

Work Environment

• Fast‑paced, team‑oriented environment.
• Occasional overtime during peak periods (e.g., month‑end, year‑end).

Finding the right person is very important to us. We hope that finding the right place is important to you.

Interested? Apply now. Don’t forget to include your CV and cover letter.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre‑employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations.