FINANCE OFFICER

JELITA CLEANING SERVICES (M) SDN. BHD.; Permatang Pauh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local cleaning services company based in Penang is seeking a Finance Executive. The candidate will be responsible for issuing monthly invoices, managing accounts receivable, and preparing financial reports. Applicants should have a diploma or degree in finance or accounting and possess strong skills in Excel and accounting software. Fresh graduates are encouraged to apply as training will be provided. The role demands excellent organizational and communication abilities in a dynamic environment.

Qualifications

• Fresh graduates are welcome, training provided.
• At least 1–3 years of relevant working experience preferred.
• Knowledge of invoicing and financial reporting required.

Responsibilities

• Prepare and issue monthly invoices to customers.
• Monitor accounts receivable and issue monthly SOAs.
• Prepare monthly Profit & Loss reports.

Skills

Basic accounting knowledge

Proficient in Microsoft Excel

Strong organizational skills

Good communication skills

Attention to detail

Ability to work independently

Education

Diploma/Degree in Finance, Accounting, Business or related field

Tools

Accounting software

Job description

Prepare and issue monthly invoices to customers with complete supporting documents, including attendance reports, cleaning checklists, and special job (before/after) reports.

Ensure invoice verification and acknowledgment by customer PICs before submission.

Monitor accounts receivable and issue monthly Statements of Account (SOA).

Follow up on overdue payments, issue debtor letters, and maintain updated aging reports.

Prepare monthly invoice and billing summaries.

Issue Purchase Orders (PO) to suppliers and subcontractors.

Monitor PO balances and follow up with relevant parties when required.

Coordinate delivery of tools, chemicals, and materials to project sites.

Liaise with suppliers and vendors to negotiate pricing and terms.

Compare supplier pricing and quality to ensure cost efficiency.

Record supplier invoices accurately into the accounting system.

Update payment status and financial records in accounting software (Million).

Reconcile internal and external vouchers, including buffer payments and utensil billing.

Perform bank reconciliation and transaction matching.

Prepare and present finance reports during internal meetings (twice monthly).

Prepare monthly Profit & Loss (P&L) reports for all projects and sites.

Manage taxation documentation, including service agreement stamping and LHDN portal submissions.

4. Payroll & Staff Payments

Prepare monthly salaries for cleaning staff and other employees.

Maintain and summarize staff advance payments.

Manage petty cash and execute online payments to suppliers and service providers.

5. Budgeting & Event Support

Prepare and monitor budgets for internal and external training programs.

Manage budgets for company events, programs, staff vacations, and celebrations.

6. Documentation & Administration

Prepare payment vouchers for internal and external transactions.

Ensure proper filing and systematic documentation of financial records.

Coordinate internal procedures for SMART delivery and payslip issuance.

Maintain ISO documentation related to Finance.

7. Meeting & Internal Coordination

Prepare meeting agendas and minutes.

Participate actively in internal meetings, company programs, and events.

Requirements

Fresh Graduate are welcome where training peovided

Diploma / Degree in Finance, Accounting, Business or related field

At least 1–3 years of relevant working experience (fresh graduates are encouraged to apply, if applicable)

Knowledge of basic accounting, invoicing, and financial reporting

Proficient in Microsoft Excel and accounting software

Strong organizational skills and attention to detail

Good communication and coordination skills

Ability to work independently and meet deadlines