Finance Executive - Purchasing & General Cashier

Holiday Inn Express Kota Kinabalu City Centre; West Coast Division; On-site; MYR 36,000 - 48,000; Full time

Job summary

A hospitality company in Malaysia is seeking a Finance Executive to oversee finance functions, purchasing, and cashier responsibilities. The role requires at least 2 years of hotel industry experience and fluency in English. Key duties include banking activities, managing purchasing, and compliance with finance policies. Interested candidates are encouraged to apply.

Qualifications

• Minimum 2 years of experience in hotel finance.
• Ability to communicate effectively with team members.
• Organizational skills to manage purchasing and cash functions.

Responsibilities

• Oversee daily banking activities and reconciliations.
• Manage purchasing activities for the hotel.
• Ensure compliance with finance policies and procedures.

Skills

Fluent English

Attention to detail

Cash handling

Negotiation skills

Education

High School Diploma or equivalent

Job description

Finance Executive - Purchasing & General Cashier

The Finance Executive, under the direct supervision of the Accountant, Asst. Finance and Business Support Manager, will be in charge of overseeing the Finance function at the hotel and support the purchasing and general cashier functions. He is responsible in ensuring all policy and procedure for translating the business plan into the material and service requirement of the hotel and plans and executes their acquisition storage, and issuance and the timely preparation of the daily banking of cash, the General Cashier Summary and processing petty cash. He ensures all control procedures are in place relating to purchasing and general cashiering processes.

Duties and Responsibilities

• Daily banking activities, including opening, counting and closing.
• Ensures all receipts for the shift are properly recorded, balanced and deposited in the hotel’s drop safe; i.e. daily cash drop sheet is duly completed.
• Prepare daily general cashier summary and ensure amount to be deposited into the bank balance with the collections.
• Analyze and investigate overages and shortages from cashiers.
• Prepare overages and shortages summary, balance monthly for submission.
• Manage and prepare all house bank contracts.
• Ensure all necessary documents are attached and process petty cash reimbursement as required and reconcile on a weekly basis.
• Escalate cashiering problems, cashiers’ overages, shortages and reconcile any discrepancies.
• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
• Maintain and update market list for daily ordering.
• Ensure prompt ordering for food and beverage supplies for kitchens.
• Participate in negotiations for service contracts.
• Maintain and update contract log and a profiling system.
• Identify and develop reliable sources of supply.
• Identify and organize adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives to maximize cost effectiveness.
• Establish adequate recordkeeping and issuance procedures.
• Maintain and update capital purchase listing (CAPEX/FF&E).
• Maintain and update CAPEX log.
• Ensure all FF&E purchase aligns with budgeted CAPEX.
• Ensure all locations of FF&E are properly recorded in the system.
• Ensure all FF&E are properly tagged.
• Protect inventories from waste, spoilage and theft.
• Keep abreast of the marketplace for innovation and value.
• Processes purchase requests from departments.
• Obtains three competitive quotations and bids.
• Ensure physical stock take is conducted as scheduled.
• Produces purchase order for receiver to match against goods received.
• Place approved orders.
• Ensures products and resources are assigned to the appropriate department and billed accordingly.
• Supervises the hotel’s print shop to ensure timely and economical production of printed material.
• Ensures that market surveys are completed in coordination with the Chef.
• Ensure all controls are in compliance with internal/external audit requirements.
• Performs other duties as required.

People

Work with relevant team members to ensure compliance in finance policies and procedures.

Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two‑way communication.

Work better together with the other Finance team member, taking over the duties when he/she is not available.

Guest Experience

Share information with others readily to help everyone work together better for the internal and external guests.

Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.

Anticipate guests’ needs, handle inquiries and solve problems.

Responsible Business

Support the hotel’s corporate responsibility initiatives in the areas of community involvement, environment management, workplace health & safety and food safety; drive action plans as required to achieve hotel corporate responsibility objectives.

To achieve minimum 90% in CSA for Purchasing and General Cashier sections.

Schedule periodic spot checks in accordance to CSA requirements, i.e. surprise cash count float, beverage par stock, operating equipment count.

Accountability

This role has the key responsibility for the purchasing and general cashier functions in the hotel. Reporting directly to the Assistant Finance and Business Support Manager to ensure all procedures are in place relating to the purchasing and general cashier processes.

Qualifications and Requirements

High School Diploma / secondary education / equivalent plus 2 years of experience in hotel industry. Preferably speaks fluent English. Other languages preferred.