Finance Cum Secretary To Director (Property Division)

EH Property Management; Selangor; On-site; MYR 200,000 - 250,000; Full time

Job summary

A dynamic property management firm in Malaysia is seeking a Finance Cum Secretary to support the Director. This role involves budgeting, financial planning, and providing executive and administrative support, including calendar management and meeting coordination. The ideal candidate must have a degree in a relevant field and 3 years of experience. Strong financial awareness and organizational skills are essential. Proficiency in Microsoft Office is required. Join a collaborative team focused on managing property operations effectively.

Qualifications

• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Experience in property development, construction, or professional services is preferred.
• Basic understanding of cashflow, financing facilities, and project-based accounting.

Responsibilities

• Support budgeting and forecasting activities for the Property Division.
• Provide full secretarial and administrative support to the Director.
• Coordinate monthly management meetings and prepare agendas.

Skills

Budgeting and forecasting

Financial analysis

Stakeholder management

Confidentiality

Multi-tasking

Education

Degree in Business, Finance, Accounting, Administration, or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Finance Cum Secretary To Director (Property Division)

• Support budgeting and forecasting activities by preparing, reviewing, and tracking budgets and financial plans for the Property Division
• Monitor project cash flow, payment schedules, banking facilities, and treasury matters
• Assist in financial analysis, reporting and providing insights to support management decision making
• Liaise with banks, auditors, tax agents, lawyers, valuers, and consultants on finance-related and project matters

Executive & Administrative Support

• Provide full secretarial and administrative support to the Director of the Property Division, including calendar management, reminders, meeting coordination and follow-ups, etc.
• Coordinate monthly management meetings, prepare agendas, minutes and follow-up actions
• Handle ad-hoc assignments and confidential matters as directed by the Director
• Liaise with internal teams (Project, QS, Account, Sales & Marketing, Sales Admin, etc.) and external stakeholders when required
• Assist in handling confidential and selected personal matters of the Director in a discreet manner
• Assist in developing, implementing and maintaining department policies, procedures and records
• Support coordination of internal reporting timelines and compliance requirements
• Assist in handling personal matters of the Director when required, with discretion and professionalism.

Requirements

• Degree in Business, Finance, Accounting, Administration, or related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in property development, construction, or professional services.
• Basic understanding of cashflow, financing facilities, and project-based accounting
• Strong financial awareness; experience in cashflow monitoring or finance coordination is an advantage
• Able to handle confidential information with discretion and professionalism
• Good organizational, follow-up and stakeholder management skills
• Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with accounting software is an advantage
• Ability to multitask, prioritize and work independently

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