Finance Cum Secretary To Director (Property Division)

EH Property Management Sdn Bhd; Petaling Jaya; On-site; MYR 200,000 - 250,000; Full time

Job summary

A property management firm in Petaling Jaya is seeking a Finance Cum Secretary To Director. The role involves supporting budgeting and forecasting activities, financial analysis, and providing executive administrative support to the Director. Candidates should have a degree in a relevant field and a minimum of 3 years of experience in a similar role. Proficiency in Microsoft Office and strong financial awareness are essential. This role offers a dynamic work environment with responsibilities across finance and administration.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant.
• Strong understanding of cashflow and financing facilities.
• Experience in finance coordination is an advantage.

Responsibilities

• Support budgeting and forecast activities for the Property Division.
• Provide secretarial support to the Director of the Property Division.
• Liaise with banks, auditors, and tax agents on finance-related matters.

Skills

Financial awareness

Organizational skills

Stakeholder management

Discretion

Multitasking

Education

Degree in Business, Finance, Accounting, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Finance Cum Secretary To Director (Property Division)

• Support budgeting and forecasting activities by preparing, reviewing, and tracking budgets and financial plans for the Property Division
• Monitor project cash flow, payment schedules, banking facilities, and treasury matters
• Assist in financial analysis, reporting and providing insights to support management decision making
• Liaise with banks, auditors, tax agents, lawyers, valuers, and consultants on finance-related and project matters

Executive & Administrative Support

• Provide full secretarial and administrative support to the Director of the Property Division, including calendar management, reminders, meeting coordination and follow-ups, etc.
• Coordinate monthly management meetings, prepare agendas, minutes and follow-up actions
• Handle ad-hoc assignments and confidential matters as directed by the Director
• Liaise with internal teams (Project, QS, Account, Sales & Marketing, Sales Admin, etc.) and external stakeholders when required
• Assist in handling confidential and selected personal matters of the Director in a discreet manner
• Assist in developing, implementing and maintaining department policies, procedures and records
• Support coordination of internal reporting timelines and compliance requirements
• Assist in handling personal matters of the Director when required, with discretion and professionalism.

Requirements

• Degree in Business, Finance, Accounting, Administration, or related field.
• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably in property development, construction, or professional services.
• Basic understanding of cashflow, financing facilities, and project-based accounting
• Strong financial awareness; experience in cashflow monitoring or finance coordination is an advantage
• Able to handle confidential information with discretion and professionalism
• Good organizational, follow‑up and stakeholder management skills
• Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with accounting software is an advantage
• Ability to multitask, prioritize and work independently

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?
• Are you willing to travel for this role when required?