Finance Assistant / Finance Executive

Wasco AgroTech Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in supply chain management based in Selangor, Malaysia, is seeking an Accounts Payable Specialist. The successful candidate will be responsible for processing a high volume of supplier invoices, performing three-way matching, and ensuring accurate payment processing. Strong attention to detail and compliance with financial policies are essential. The role requires maintaining vendor relationships and providing timely responses to inquiries, all while supporting internal audit processes.

Qualifications

• Experience in processing high volume invoices efficiently.
• Knowledge of three-way matching process is crucial.
• Strong attention to detail is necessary to avoid discrepancies.

Responsibilities

• Receive and process a high volume of supplier invoices.
• Perform three-way matching between orders, invoices, and documents.
• Verify, code, and input invoices accurately.

Job description

Receive, review, and process a high volume of supplier invoices accurately and promptly

Perform three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and completeness

Verify, code, and input invoices with correct general ledger accounts, cost centers, and tax codes

Identify and resolve invoice discrepancies or incomplete documentation before payment processing

Prepare and execute scheduled payment runs (e.g. cheques, ACH, TT/wire transfers) in accordance with company timelines and approval hierarchies.

Obtain necessary payment authorizations and ensure claims are properly validated and supported.

Monitor payment due dates to maintain timely disbursements and avoid late fees or supplier disruptions

Maintain accurate and up-to-date accounts payable ledgers, vendor files, and payment records

Perform periodic reconciliation of vendor statements to identify and resolve outstanding balances or discrepancies

Assist in month end and year-end closing activities, including accrual entries, reports, and supporting schedules

Ensure all payable documentation is properly filed, archived, and easily retrievable for audit purposes.

Act as the primary liaison for vendor inquiries, ensuring prompt and professional responses

Coordinate with procurement, operations, and other departments to resolve billing or payment discrepancies

Maintain positive relationships with vendors through consistent communication and reliable payment practices

Support internal teams by providing payable-related information or reports as required

Compliance & Reporting

Ensure all accounts payable activities adhere to company financial policies, approval limits, and internal controls

Support internal and external audit exercises by preparing and providing required documentation

Generate periodic management reports, including account payable aging, cash outflow summaries, and outstanding liabilities

Assist in continuous improvement initiatives to streamline AP processes and enhance operational efficiency.