Finance and Admin Executive

CBRE Singapore; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading real estate services firm in Kuala Lumpur is seeking a Finance Admin Support to manage contracts and ensure compliance. You will be responsible for client feedback, contract review, and team mentoring. Ideal candidates should have at least 1 year of experience in the Admin or Finance industry with strong communication and organizational skills. Weekend work may be required.

Qualifications

• Minimum 1-year experience in Admin or Finance industry.
• Experience in a fast-paced environment involving high levels of customer care.
• Strong writing and verbal communication skills.

Responsibilities

• Manage incoming feedback from clients and create Work Orders.
• Review contracts to ensure compliance with legal guidelines.
• Monitor fulfilment of contractual obligations.
• Conduct risk assessments and implement safety measures.
• Mentor and coach team members.

Skills

Customer care

Effective presentation

Organizational skills

Analytical skills

Communication skills

Proficiency in Microsoft Office

Job description

About The Role

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract, and other duties.

What You’ll Do

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System
• Review contract and service agreements to ensure the service level complies with legal guidelines, budget, and client procedures.
• Negotiate and interpret contracts, and monitor fulfilment of contractual obligations
• Ensure compliance with safety regulations, conduct risk assessments and implement safety measures
• Provide recommendations for approval or alternate solutions
• Interface with the Accounting Department on invoicing and PO insurance issues
• Accountable for administration and execution of Supplier / Vendor Performance
• Identify opportunities for improvement, develop and manage the budget for facility operations
• Provide formal supervision to individual employees within a single functional or operational area
• Plan and monitor staffing levels and utilization of labour, including overtime
• Mentor and coach team members to develop competencies; lead by example and model behaviours consistent with the company values
• Serve as single point of contact and be accountable for the overall portfolio
• Responsible for all aspects of facilities management operations
• Perform client and financial reporting
• Ensure all service levels (including key performance indicators) are met
• Comfortable with weekend work – coordinate and escort vendors on Saturdays
• Ensure no disruption of building operations due to equipment under maintenance

What You’ll Need

• Minimum 1-year experience of working in Admin or Finance Industry
• Experience of working within a demanding fast paced environment involving high levels of customer care
• Ability to provide efficient, timely, reliable and courteous service to customers
• Ability to effectively present information
• Ability to respond effectively to time sensitive situations
• Proficiency in Microsoft Office suite
• Excellent written and verbal communication skills; strong organizational and analytical skills

Service line: None