Finance and Admin Executive

CBRE Singapore; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading facilities management company is seeking a Finance Admin Support in Kuala Lumpur. The role involves managing contracts, ensuring compliance with safety regulations, and overseeing vendor performance. Candidates should have at least 1 year of experience in admin or finance, possess strong customer service, organizational, and communication skills, and be proficient in Microsoft Office. This position demands a proactive approach in a fast-paced environment.

Qualifications

• Minimum 1-year experience in Admin or Finance Industry.
• Experience in a fast-paced environment emphasizing customer care.
• Ability to provide efficient, timely, reliable and courteous service.

Responsibilities

• Manage incoming feedback and track Work Orders in CMMS System.
• Review contracts to ensure compliance with client procedures.
• Negotiate and interpret contracts, monitor fulfilment of obligations.
• Ensure compliance with safety regulations and conduct risk assessments.
• Accountable for the administration of Supplier/Vendor Performance.

Skills

Customer service skills

Organizational skills

Analytical skills

Communication skills

Proficiency in Microsoft Office

Job description

About The Role

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract. and other duties.

What You’ll Do

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System
• Reviews contract and service agreements to ensure the service level comply with legal, guidelines, budget as well as with client procedures.
• Negotiates and interprets contracts, and monitors fulfilment of contractual obligations
• Ensuring compliance with safety regulations, conducting risk assessments and implementing safety measures.
• Provides recommendations of approval or alternation solutions.
• Interfaces with the Accounting Department on invoicing and PO insurance issues.
• Accountable for administration and execution of Supplier / Vendor Performance.
• Identify opportunities for improvement, develop and manage budget for facility operations.
• Provides formal supervision to individual employees within single functional or operational area.
• Plans and monitors appropriate staffing levels and utilization of labour, including overtime.
• Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.
• Single point of contact and accountable for overall portfolio
• Responsible for all aspects of facilities management operations
• Perform client and financial reporting
• Ensure all service levels (including key performance indicators) are met
• Comfortable with weekend work – Coordinate and escort vendors on Saturdays
• Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You’ll Need

• Minimum 1-year experience of working in Admin or Finance Industry
• Experience of working within a demanding fast paced environment involving high levels of customer care
• Ability to provide efficient, timely, reliable and courteous service to customers
• Ability to effectively present information.
• Ability to respond effectively to time sensitive situations.
• Proficiency in Microsoft Office suite
• Excellent written and verbal communication skills. Strong organizational and analytical skills