Finance & Admin Support

CBRE; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A global real estate services firm is seeking a Finance & Admin to provide exceptional customer service and administrative support. This role involves managing invoices, ensuring service delivery, and compliance with health and safety standards. Candidates should have a Diploma or Degree in Accounting and 3-4 years of relevant experience. Strong skills in Microsoft Office and advanced mathematical capabilities are essential. Join a dynamic team to enhance operational efficiency in the finance sector.

Qualifications

• 3-4 years of job-related experience in finance/accounting.
• Ability to evaluate and communicate complex information effectively.
• In-depth knowledge of financial processes and procedures.

Responsibilities

• Ensure timely response to client inquiries and quality service delivery.
• Review and approve billing invoices as per contracts.
• Assist in compliance with Health & Safety requirements.

Skills

Customer service

Financial analysis

Organizational skills

Advanced math skills

Education

Diploma or Degree in Accounting

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

As a CBRE Finance & Admin (Contract Support), you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You'll Do:

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow‑up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost‑saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub‑contractor paperwork.
• Review processed invoices and ensure accurate cost centre coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyse data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

• Diploma or Degree in Accounting with 3-4 years of job‑related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In‑depth knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Organisational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.