Finance & Admin Executive – Account Payable

ASICS; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading sportswear company is seeking a Finance & Admin Executive to support the Accounts Payable function in Kuala Lumpur. You will be responsible for processing invoices accurately, reconciling vendor statements, and assisting with audits. The ideal candidate will have a degree in Accountancy or Finance, along with a minimum of 3 years of relevant experience in an accounting role. This position requires attention to detail, proficiency in MS Office, and strong organizational skills.

Qualifications

• Min 3 years relevant working experience in accounting role.
• Prior experience in MNC or high-volume environment is advantageous.
• Strong understanding of internal controls and operational procedures.

Responsibilities

• Process invoices accurately and on time.
• Review all invoices for appropriate documentation.
• Reconcile vendor statements and address aged items.

Skills

Accounting knowledge

Attention to detail

Time management

Proficiency in MS Office

Knowledge of ERP systems

Education

Degree/Diploma in Accountancy/Finance/Business

Job description

Finance & Admin Executive – Account Payable

Finance and administrative executive responsible for supporting the Accounts Payable function, ensuring accurate processing of invoices, vendor reconciliation, payment batches, staff claims and other finance related tasks.

• Process invoices accurately and on time, complying with company policy and accounting standards.
• Ensure accurate and timely coding of invoices.
• Review all invoices for appropriate documentation and approval before payment.
• Process 3‑way PO matching invoices and follow up to resolve discrepancies or AP related matters consistently.
• Ensure that all credit notes are reviewed and processed accurately and promptly.
• Reconcile vendor statements to ensure all aged items are addressed and followed through to resolution.
• Prepare vendor payment batches as required to meet payment terms; manage and process GIRO, TT and advance payments as needed, updating all payment transactions in ERP on time.
• Handle and verify staff claim reimbursements through the AP system.
• Monthly review of aged payables and clear outstanding transactions every quarter.
• Participate in and support various ad‑hoc projects as required.
• Assist in stock‑taking exercises.
• Assist with internal and external audit queries and requests.
• Create entries in system for all freight & sales tax invoices.
• Update item receipts with freight invoice number.
• Other ad‑hoc duties associated with assisting the finance team.

Skills and Personality required

• Degree/Diploma in Accountancy/Finance/Business studies and equivalent.
• Min 3 years relevant working experience in accounting role.
• Prior experience in MNC or high‑volume environment will be an advantage.
• Strong understanding of internal controls, operational and system control procedures.
• Proficient in MS Office and mid to large scale ERP systems.
• Mature, organized, meticulous, highly initiative with a positive and keen attitude to learn.
• Self‑motivated and able to multi‑task under a lean workforce.