Finance & Admin Associate

The Smart Local (TSL) Media Group; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A digital media organization in Kuala Lumpur is seeking a Finance & Admin Associate responsible for managing accounts payable, supporting accounts receivable, and maintaining accurate financial records. The ideal candidate should have at least 1 year of experience in finance/accounting and possess strong organizational skills. Proficiency in Google Sheets and Microsoft Excel is required, along with familiarity with XERO accounting software. This role is crucial in ensuring smooth organizational operations.

Qualifications

• At least 1 year of full set experience in finance/accounting.
• Proficiency in Google Sheets and Microsoft Excel.
• Familiarity with accounting software (XERO).

Responsibilities

• Process vendor invoices and ensure timely payments.
• Assist in the accounts receivable process including invoicing.
• Maintain organized financial records and documentation.

Skills

Organizational skills

Attention to detail

Collaboration

Proficiency in Google Sheets

Proficiency in Microsoft Excel

Accountability

Education

Diploma in Finance / Accountancy / Business Administration

Tools

XERO accounting software

Job description

About The Role

This position will be based in our Malaysia office located in Mid Valley, KL.

We are seeking a Finance & Admin Associate who is responsible for supporting both the financial operations and administrative functions of the organization.

This role involves managing accounts payable, assisting with accounts receivable, maintaining accurate financial records, and ensuring efficient financial data entry. Key responsibilities include processing vendor invoices, reconciling supplier statements, and supporting collections and credit control efforts.

The successful candidate plays a critical role in ensuring smooth day-to-day operations, supporting the finance team with reporting, budgeting, and process improvements, while also ensuring the office environment is well-managed and functional. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively with both finance and internal teams.

What You Will Do

Accounts Payable Management

• Process vendor invoices, ensuring accuracy and timely payments
• Reconcile supplier statements and address discrepancies to maintain strong vendor relationships
• Collaborate with internal teams to verify and authorize invoices for payment
• Check and process staff claim

Accounts Receivable Support

• Assist in the accounts receivable process, including invoicing, collections, and reconciliation
• Work with the team to follow up on overdue accounts and implement credit control measures

Record-keeping and Documentation

• Maintain organized and up-to-date financial records and documentation
• Assist in the preparation of financial reports and statements as required

Financial Data Entry

• Enter financial transactions into the accounting system with a high degree of accuracy
• Ensure adherence to company policies and accounting standards

General Finance Assistance

• Support the finance team in various tasks related to budgeting, forecasting, reporting and financial analysis
• Collaborate with team members on process improvements and efficiency initiatives
• Undertake any other ad-hoc assignments as required

Administrative Support

• Take charge of pantry and toiletries restocks
• General maintenance of office equipment and assets
• Vendor management - liaise with building management, contractors, cleaning vendors
• General office duties such as attending to phone calls, pick up courier
• Support in arrangements for company cohesion (e.g. ordering food)

The Successful Candidate Should Have

• At least 1 year of full set experience in finance / accounting
• At least Diploma holder in Finance / Accountancy / Business Administration, or related field
• Proficiency in Google Sheets and Microsoft Excel
• Familiarity with accounting software (XERO)
• Ability to prioritize tasks and manage multiple deadlines effectively
• High level of integrity and commitment to ethical standards