Facilities Coordinator (KL)

CBRE; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading real estate services firm in Kuala Lumpur seeks a Facilities Coordinator to oversee team activities and manage communications with clients and vendors. Key responsibilities include scheduling repairs, reviewing work orders, and ensuring compliance with procedures. Ideal candidates should have a high school diploma and 3-4 years of experience, with strong organizational and analytical skills. Competitive salary and growth opportunities are offered.

Qualifications

• 3-4 years of job-related experience in facilities management.
• Ability to supervise and lead a team effectively.
• Advanced math skills to calculate percentages and discounts.

Responsibilities

• Coordinate communications between landlords, tenants, and service providers.
• Allocate work orders and schedule repairs based on requests.
• Gather and analyze data to solve complex problems.

Skills

Supervisory skills

Organizational skills

Microsoft Office proficiency

Analytical thinking

Education

High School Diploma or GED

Job description

Facilities Coordinator (KL)

Location: Jalan Tun Razak, KL, Kuala Lumpur, Malaysia

About the Role

As a CBRE Facilities Coordinator, you’ll oversee team activities that coordinate with clients, vendors, and contractors to ensure work orders are complete.

This job is part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Point of contact for escalated communications between landlord, tenants, and service providers, ensuring all procedures, policies, and reporting formats are understood and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent, and may recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• High School Diploma or GED with 3‑4 years of job‑related experience.
• Able to supervise and lead a team.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In‑depth knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills; ability to calculate advanced figures such as percentages, discounts, and markups.
• Free from any criminal record and bankruptcy.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).