Facilities Coordinator

JLL; Shah Alam; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading professional services firm is seeking a Facilities Coordinator to assist in managing site operations, vendor relationships, and financial processes. The ideal candidate will have experience in facilities management, excellent communication skills, and a strong focus on client service. Join us to empower your potential in an inclusive work environment with competitive pay and benefits.

Benefits

Total Rewards Program

Competitive pay and benefits package

Qualifications

• Prior experience in facilities, property management, or hospitality.
• Understanding of local occupational health and safety requirements.
• Knowledge of various property systems.

Responsibilities

• Assist in implementing best practice operations.
• Handle internal & external calls and correspondence.
• Manage financial processes accurately.
• Conduct regular safety audits.
• Coordinate and schedule maintenance activities.

Skills

Facilities management experience

Vendor management

Strong communication skills

Teamwork

Client interaction

Job description

Job Description

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game‑changing real estate initiatives. You’ll also make long‑lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

What this job involves:

Major Responsibilities

Site Operations Management

• Assist in the implementation of Industry Best Practice operations.
• Ensure that Front Office is manned during operational hours.
• Handle internal & external calls and correspondence.
• Provide personable and efficient visitor registration services and prompt handling of all general enquiries.
• Provide support for meeting room bookings where required.
• Assist with coordinating and scheduling maintenance activities across 52 weeks.
• Receive emergency alerts from site and escalate to FM and Technical support.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
• Monitor of stocks and regular re‑filling of stationery & pantry.
• Handle mailing.

Procurement & Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).
• Assist in the procurement of vendors and services as required.

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensure prompt and accurate management of purchase orders.
• Assist with budget planning.
• Work with team members to identify and respond to any financial or budgeting related issues.

Health & Safety Management

• Conduct regular audits to ensure safety procedures on site are in place and working.
• Support the implementation and monitoring of disaster recovering and business continuity plans.

Passion for service

Do you have a prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for!

Team player

JLL’s unmatched excellence is only made possible by team work—a core value we want you to possess. As the Facilities Coordinator we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.