Facilities Coordinator

JLL; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading global real estate services provider is looking for a Facilities Coordinator in Kuala Lumpur. You'll oversee daily facility operations, ensure compliance with health and safety regulations, and manage vendor relationships. The ideal candidate holds a Bachelor's degree in Facility Management or Business Administration and has 2-3 years of relevant experience. This is an on-site role offering a dynamic work environment where your organizational and communication skills will be essential.

Qualifications

• 2-3 years of experience in facility management or related role.
• Knowledge of health and safety regulations and best practices.
• Experience with vendor management and contract administration.

Responsibilities

• Oversee daily facility operations, including maintenance, cleaning, and security services.
• Manage meeting room bookings and audio-visual equipment.
• Track and manage office equipment, furniture, and supplies.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Problem-solving mindset

Time management skills

Education

Bachelor's degree in Facility Management or Business Administration

Tools

Microsoft Office Suite

Facility management software

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

Execute services in areas of responsibility for a small to moderate size location/across small number of smaller locations & may oversee the work of team members. Scope may include wide range of Workplace Solutions specialist facility & building management services, customer services activities, delivered at a location/across multiple locations. May include workspace asset management, engineering, building & maintenance, cleaning, mail delivery, logistics &/or storage services, set-up, A/V, catering, document, switchboard, reception, floor support & other location services. Independently carry out routine tasks according to guidelines and/or under supervision.

Facility Operations

• Oversee daily facility operations, including maintenance, cleaning, and security services
• Coordinate workspace setups, relocations, and reconfigurations
• Manage meeting room bookings and audio-visual equipment
• Ensure compliance with health and safety regulations
• Coordinating office services (e.g., workspace setup, A/V, catering, reception)

Vendor Management

• Coordinate with various service providers (e.g., cleaning, maintenance, catering)
• Monitor vendor performance and address any issues
• Assist in contract management and invoice processing

Client Relations

• Serve as the primary point of contact for Accenture employees regarding facility-related matters
• Respond promptly to requests, complaints, and inquiriesMaintain positive relationships with Accenture stakeholders

Asset Management

• Track and manage office equipment, furniture, and supplies
• Coordinate repairs and replacements as needed
• Assist in inventory management and procurement processes

Administrative Support

• Maintain accurate records of facility-related activities and expenses
• Prepare regular reports on facility operations and performance metrics
• Assist in budget tracking and cost control measures

Project Support

• Participate in facility improvement projects and initiatives
• Assist in implementing new workplace strategies and technologies
• Support sustainability and energy efficiency efforts

Emergency Preparedness

• Assist in developing and maintaining emergency response plans
• Participate in safety drills and training sessions

Qualifications

• Bachelor's degree in Facility Management, Business Administration, or related field
• 2-3 years of experience in facility management or related role
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite and facility management software
• Knowledge of health and safety regulations and best practices
• Experience with vendor management and contract administration
• Customer service-oriented with a problem-solving mindset
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and work demands

Location

On-site – Kuala Lumpur, Malaysia, Selangor, Malaysia

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