Executive/Sr Executive, Academic Programs

PERSOL; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment firm is seeking an Executive/Sr Executive, Academic Programs in Kuala Lumpur. The role supports the operations and delivery of the Executive MBA program, involving student onboarding, event coordination, and operational support. Candidates should hold a degree in a related field, and experience in operations or event management would be an advantage. Strong organizational and communication skills are necessary. This role is open to fresh graduates and has a contract duration of 6 months with potential for permanence.

Qualifications

• Degree in any related field.
• Experience in operations, coordination, or event management is an advantage.
• Able to work independently and handle multiple tasks.

Responsibilities

• Coordinate student onboarding activities and orientation sessions.
• Support Residency Week and Hybrid Weekend programs.
• Assist in planning and coordinating academic-related events.

Skills

Organisational skills

Time-management skills

Interpersonal skills

Communication skills

Attention to detail

Education

Degree in any related field

Job description

Executive/Sr Executive, Academic Programs

Executive / Senior Executive, Academic Programs

Location: Kuala Lumpur
Working Days: Monday – Friday
Working Hours: 9.00am – 6.00pm
Contract: 6 months (Convertible to Permanent based on performance)
Open to Fresh Graduates: Yes

Job Overview

We are looking for a proactive and detail‑oriented. Executive / Senior Executive, Academic Programs to support the operations and delivery of our Executive MBA (EMBA) program. This role plays a key part in coordinating academic activities, events, and student support to ensure a smooth and high‑quality learning experience.

Key Responsibilities

Onboarding & Orientation

• Coordinate student onboarding activities and orientation sessions
• Prepare student welcome packs and manage program merchandise
• Create and manage class WhatsApp groups
• Coordinate room bookings and communicate details to students
• Maintain class schedules on Outlook and SharePoint calendars
• Provide on‑ground support during orientation activities

Program & Academic Operations

• Support Residency Week and Hybrid Weekend programs
• Coordinate venues, classroom setup, AV/IT requirements, and logistics
• Arrange food & beverage orders for classes and events
• Provide on‑site operational support during academic sessions

Academic Events Support

• Assist in planning and coordinating academic‑related events
• Handle venue booking, F&B, AV, and other logistical arrangements
• Ensure schedules and calendars are updated accurately

Student Affairs Support

• Build positive relationships with students
• Respond to student enquiries and operational issues in a timely manner
• Escalate matters when necessary to ensure smooth resolution

Finance & Administration

• Process procurement and expenses via ERP system
• Support administrative documentation and financial tracking

Requirements

• Degree in any related field
• Experience in operations, coordination, or event management is an advantage
• Strong organisational and time‑management skills
• High attention to detail
• Good interpersonal and communication skills
• Able to work independently and handle multiple tasks