Executive - Space Management (90015)

Sunway Education Group; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

An educational organization in Malaysia is seeking an individual to assist with event coordination, resource planning, and administrative tasks. The ideal candidate should possess a recognized degree, have excellent communication skills, and knowledge of event management. Responsibilities include liaising with event organizers, managing venue reservations, and ensuring smooth event execution. Candidates should be customer-oriented, independent, and team players, with a positive attitude and integrity.

Qualifications

• Possess a recognized degree.
• Knowledge on Audio Visual would be an added advantage.
• Good command of English, proficiency in other language is an advantage.
• Excellent administrative skills and ability to plan and organize activities.
• Pastoral and customer-oriented with high integrity.

Responsibilities

• Liaise with event organisers on event-related matters.
• Assist with resource planning and venue reservations.
• Oversee pre and post-event arrangements.
• Ensure venues are restored to original layout after events.

Skills

Event coordination

Communication skills

Resource planning

Interpersonal skills

IT proficiency

Education

Recognized degree

Job description

Job Specification

• Liaise with event organisers on event-related matters.
• Assist event organisers in the resource planning and utilisation.
• Assist with venue reservations for events including workshops, trainings, conferences, etc.
• Ensure venues are restored to its original layout after the event.
• Oversee pre and post-event arrangement and coordination.
• Responsible for resource bookings (e.g., signage stands, queue stands) and ensure there is sufficient stock for booking.
• Assist in tenancy agreement matters, ensure tenants comply to hygiene and cleanliness policy, and perform inspection on the tenants’ kiosk on a regular basis.
• Keep track on the tenants’ utilities usage for rental rate calculations.
• Ensure all keys are properly tagged and kept.
• Assist in requesting for quotations, purchase requisition and follow through with Procurement Department.
• Assist in checking bill of quantities, layouts and drawings for events.
• Assist in communicating with technicians on maintenance tasks and update the yearly planner.

Requirements

• Possess a recognised degree.
• Knowledge on Audio Visual would be an added advantage.
• Good command of English, proficiency in other language will be an advantage.
• Excellent administrative skills, ability to plan and organise activities.
• Good interpersonal and communication skills, and IT savvy.
• Pastoral and customer-oriented, with positive attitude, high integrity and ethical standards.
• Able to work independently and as part of a team.

We thank all applicants for expressing their interest in this vacancy. Please note that only shortlisted applicants will be notified.

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