Senior Executive - Legal & Corporate Secretarial

Eastspring Investments Berhad; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A financial services company in Kuala Lumpur is seeking a legal professional to provide comprehensive legal and corporate secretarial support. The role involves reviewing agreements, ensuring compliance with legal requirements, and training employees on legal matters. Ideal candidates should possess a recognised law degree and have two to three years of experience in legal roles within asset management or financial institutions. Fluency in both English and Malay is essential, along with strong analytical and communication skills.

Qualifications

• Experience in the investment management industry is advantageous.
• Two to three years of experience in legal and corporate secretarial work.

Responsibilities

• Provide legal advice for business operations.
• Review contracts and various legal documents.
• Evaluate compliance with privacy laws.
• Conduct training for employees on legal matters.

Skills

Business acumen

Strategic thinking

Good analytical skills

Problem-solving skills

Good communication skills

Proficiency in MS Office

Fluent in English

Fluent in Malay

Education

Recognised Degree in Law

Job description

Principal Duties and Responsibilities:

• Attend to legal issues that may arise and provide legal and corporate secretarial support to the Company.
• Carry out legal reviews to facilitate continuous compliance by the Company with all applicable legal and regulatory requirements and the Prudential Group standards and requirements.

1. Provide legal advice for the Company’s business operations.

2. Review agreements/contracts and product-related documents, including but not limited to distribution agreements, investment management agreements, non-disclosure agreements, business proposals, broker/custodian agreements, ISDAs, introducer agreements, outsourcing agreements, investment management delegation agreements, unit trust agency agreement, data and research related agreements, trust deeds, prospectus, human resources related agreements, administrative related agreements and etc.

3. Review legal documentations and letters received from business departments, clients, regulators, appointed solicitors, regional offices and other stakeholders.

4. Review legal documents in relation to due diligence conducted by Institutional Unit Trust Advisers, Corporate Unit Trust Advisers, Trustee and clients on the Company, prepared by the business units.

5. Evaluate privacy impact assessments to ensure compliance with privacy laws and Prudential Group’s policies, and assist with privacy programmes.

6. Provide training to all employees in relation to legal matters and privacy.

7. Review existing contractual arrangements on a periodic basis to ensure such arrangements remain legally effective and in line with legal and regulatory developments.

8. Maintain statutory registers in accordance with the local legal and Prudential Group’s requirements.

9. Monitor validity of license for all licensed persons who conduct regulated activities of the Company and validity of all licenses acquired by the Company.

10. Review legal manual when there are changes or updates to statutory/regulatory requirements, business requirements and at least annually.

11. Proactively monitor all applicable legal and regulatory deadlines and ensure timely compliance.

12. Keep abreast of changes to all applicable legal and regulatory requirements and Group standards and requirements and relevant industry developments. To ensure timely dissemination of information pertaining to such changes and developments within the Company.

13. Assume any other duties and responsibilities as assigned by the Head of Risk, Compliance and Legal.

Job Specifications:

a. Qualifications

Recognised Degree in Law.

Experience in the investment management industry will be an added advantage.

b. Experience

• Two (2) to three (3) years of working experience in legal and corporate secretarial gained from asset management/banking/financial institutions and/or regulators.
• Preference will be given to candidates who have exposure to corporate secretarial work and have had regular dealings with the regulators.

c. Knowledge/Skills/Abilities

• Demonstrates business acumen
• Thinks and acts strategically
• Builds ownership and commitment
• Partners across boundaries
• Independent, tactful, good initiative and high level of integrity
• Proactive, organised, resourceful and accurate
• Copes well with pressure and tight deadlines
• Good working knowledge of legal and compliance functions
• Familiar with financial and capital markets
• Good analytical, problem-solving skills and resourceful
• Good communication and presentation skills
• Good working knowledge of MS Office Applications – MS Word, MS Power Point, MS Excel and MS Outlook
• Good written and spoken skills in both English and Malay language

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