Executive/ Senior Executive, Human Capital & Administration

Phillip Capital Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading financial services company in Kuala Lumpur is seeking an experienced HR professional to manage payroll, recruitment, and training initiatives. The ideal candidate will have a Bachelor's degree in Human Resource Management or a related field, sound knowledge of Malaysian employment laws, and at least 2 years of HR experience. This role offers competitive benefits and the chance to contribute to impactful HR functions in a dynamic environment.

Benefits

Medical

Miscellaneous allowance

Education support

Insurance

Company Trip/Team Building

Qualifications

• Minimum of 2 years' experience in Human Resources.
• Sound knowledge of Malaysian employment laws.
• Familiarity with HR best practices.

Responsibilities

• Handle full spectrum of Payroll.
• Manage recruitment and selection processes.
• Identify training and development needs.
• Assist in various HR functions including expatriate management.

Skills

Human Resource Management

Prioritization

Multitasking

Communication in English

Education

Bachelor's Degree in HR Management or related field

Job description

Executive/ Senior Executive, Human Capital & Administration

We are looking for a passionate and driven Human Resource professional to be part of our dynamic organization. If you are enthusiastic about people, thrive in a fast‑paced environment, and are eager to contribute to impactful HR initiatives, we invite you to apply and grow your career with us. This role offers a unique opportunity to support key HR functions while working alongside a committed team that values collaboration, innovation, and continuous improvement.

Responsibilities

• Handle full spectrum of Payroll:
  • Responsible for the integrity of HR Database and accurate processing of payroll, staff claims and overtime claims;
  • Handle full spectrum of computerized payroll administration and management;
  • Managing all Payroll Legislation matters;
  • Liaison with HRMS vendor on Payroll matters;
  • Ensure all parties (external and internal) are paid within the time frame;
  • Performance backup and filing of all payroll related matters;
  • Manage all statutory payments, EA Form and Employer E Form.
• Handle Full Spectrum of Recruitment and Selection:
  • Builds applicant sources by researching and contacting community services, colleges, employment agencies, recruiters, media, and internet sites;
  • Providing organization information, opportunities, and benefits; making presentations; maintaining rapport;
  • Determines applicant requirements by studying job description and job qualifications;
  • Attracts applicants by placing job advertisements; contacting recruiters, using newsgroups and job sites;
  • Determines applicant qualifications by interviewing applicants; analyzing responses; verifying references; comparing qualifications to job requirements;
  • Arranges management interviews by coordinating schedules and advising applicant for interviews;
  • Evaluates applicants by discussing job requirements and applicant qualifications with managers;
  • Constantly monitors job offers and compensation practices; emphasizing benefits and perks;
  • Fully in charge of orientation session and documentation for on‑boarding staff;
  • Keep track billing for recruitment platform.
• Learning & Development:
  • Identifying training and development needs within an organization through job analysis, appraisal schemes and regular consultation with business managers;
  • Evaluated training effectiveness and reviewed feedback;
  • Sourced and liaised with training providers;
  • Assist in arranging/producing training materials for in‑house courses;
  • Having an understanding of e‑learning techniques, and where relevant, being involved in the creation and/or delivery of e‑learning packages;
  • Monitor & update training records;
  • Ensure all staff complete the annual compulsory training (including e‑learning);
  • Ensure all training courses and examination requests made by staff are registered in a timely manner;
  • Apply grant with HRD Corp, submit claim and monitor on the claim submission for staff training;
  • Responsible for updating new joiners and resigned staff in the PhillipConnect Portal & LMS Portal;
  • To undertake any assignments as required by superior and management.
• Other Human Resource functions:
  • Assist to improve organization attractiveness by recommending new policies and practices;
  • Assist in Project assisted by immediate supervisor from time to time;
  • Conducting full staff resignation process & documentation;
  • Maintain staff leaves record (including Block Leave) and attendance;
  • Monitor staff confirmation;
  • Maintaining employee personal files and the HR filing system;
  • Maintaining Staff Insurance listing;
  • Responsible for expatriate management‑ Visa/Permit application and approval;
  • Responsible for updating the company organization charts on a monthly basis;
  • To undertake any assignments as requested by Superior and the Management.

Qualifications and Requirements

• Possess at least a Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Human Resource Management, Business Administration, or a related field.
• Sound knowledge of Malaysian employment laws and HR practices.
• Familiarity with current HR best practices and standards.
• Able to work effectively in a fast‑paced and challenging environment.
• Strong prioritization and multitasking skills, with a results‑driven attitude.
• Excellent command of both verbal and written English.
• Minimum of 2 years' working experience in the Human Resources field.
• Basic understanding of Artificial Intelligence (AI) applications in HR (e.g., automation, analytics, or digital tools) is an added advantage.
• Must be a Malaysian citizen or possess valid residency status.

Perks and Benefits

• Medical
• Miscellaneous allowance
• Education support
• Insurance, Vision
• Company Trip/Team Building

Location

Kuala Lumpur City Centre, Kuala Lumpur, MY