Executive Secretary

KK Group Of Companies; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

An established organization in Kuala Lumpur is seeking an Executive Secretary to assist in managing daily operations, coordinating meetings, and providing secretarial support. The ideal candidate will have a diploma or higher, be proficient in Mandarin, and possess excellent organizational skills. This position offers a competitive remuneration package, performance-based bonuses, and opportunities for career growth and personal development within a supportive team culture.

Benefits

Statutory contributions: EPF, SOCSO and EIS

Mobile phone line and data plan provided

Comfortable office environment and facilities

Opportunities for personal development

Qualifications

• Proficient in spoken and written Mandarin; proficiency in English is an added advantage.
• Good communication and coordination skills, able to work with people at different levels.
• Basic proficiency in Microsoft Office applications and email communication.

Responsibilities

• Assist the Secretariat in managing daily administrative and secretarial operations.
• Coordinate and support planning, organization, and execution of meetings and events.
• Prepare minutes of meetings, reports, and maintain proper documentation.

Skills

Proficient in spoken and written Mandarin

Good communication and coordination skills

Strong organizational and time-management abilities

Education

Diploma or above from a recognized educational institution

Tools

Microsoft Office applications

Job description

Assist the Secretariat in managing the Association’s daily administrative and secretarial operations.

Coordinate and support the planning, organization and execution of meetings, council sessions and association activities.

Organise, attend and provide secretarial support for conferences, seminars, forums, workshops and major events.

Prepare minutes of meetings, reports, correspondence and maintain proper documentation and filing systems.

Liaise and communicate with council members, associates, government agencies, corporate partners and related organisations.

Maintain and update the Membership System, including handling membership applications, renewals and enquiries.

Assist in basic administrative and financial documentation such as invoicing, payment arrangements and record keeping.

Perform any other secretariat-related or ad-hoc duties as assigned by the Association.

Job Requirement

Diploma or above from a recognized educational institution.

Proficient in spoken and written Mandarin; proficiency in English is an added advantage.

Good communication and coordination skills, able to work with people at different levels.

Proactive, responsible, independent and detail-oriented working attitude.

Strong organizational, time-management and multitasking abilities.

Basic proficiency in Microsoft Office applications and email communication.

Interest or experience in association, NGO, cultural or community-related work is an advantage.

Competitive remuneration package commensurate with experience and performance.

Performance-based bonuses.

Statutory contributions: EPF, SOCSO and EIS.

Mobile phone line and data plan provided.

Strong team-based working culture with a sense of belonging.

Comfortable office environment and facilities.

Opportunities to learn and network with successful entrepreneurs and community leaders in Malaysia.

Career growth and personal development opportunities.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Secretary?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• Which of the following Microsoft Office products are you experienced with?

What can I earn as an Executive Secretary