Executive of Human Capital Services Department (Payroll)

Malaysian Communications and Multimedia Commission; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A government agency is seeking an experienced Payroll Officer to manage end-to-end payroll operations, ensure compliance with statutory regulations like EPF and SOCSO, and maintain accurate employee data. Ideal candidates should hold a relevant degree with at least five years of experience in payroll operations and have strong knowledge of HRIS. The position is based in Cyberjaya and requires attention to detail and analytical skills.

Qualifications

• Minimum five years of experience in payroll operations.
• Strong knowledge of statutory regulations like EPF, SOCSO.
• CGPA 3.00 or above in relevant degree.

Responsibilities

• Execute monthly payroll processing including new hires and resignations.
• Manage overtime claims and statutory deductions.
• Support internal audits with required payroll data.

Skills

Payroll regulation knowledge

Data Analytics

Computer proficiency (Word, Excel, PowerPoint)

HRIS familiarity (Darwinbox, CADENA)

Education

Bachelor's or Master's in Human Resource Management

Job description

Job Summary

• Responsible to ensure accurate processing and recording of MCMC's overall payroll process, provide timely and accurate financial information, participate in daily data entry payroll processing, and to maintain the employee database regarding salary and pay. The incumbent should be able to investigate and resolved payroll issues and ensure compliance with the Commission and regulatory standards.

Job Responsibilities:

• Execute monthly payroll process which include processing for new hires, resignation, overtime claims, statutory bodies and third- party agencies.
• Coordinate data gathering, analysing, updating and reconciling and balance payroll and benefit data monthly to meet 100% data accuracy.
• Execute correct calculation of both statutory and non-statutory deduction as well as to seek authorization for payment in accordance with regulatory requirements.
• Administer timely employee records and data management including personal details, pay history, and statutory documentation.
• Support internal and external audits by providing required payroll data and documentation.
• Execute the management of overtime claim not limited to verifying OT claims, counter check OT with attendance record, accurate calculation of OT amount, preparing bank file for payments and upload and monthly OT or any ad-hoc report as and when is required.
• Provide resolution to relevant payroll queries escalated from Helpdesk to resolve enquiries timely.
• Maintain HR system related to payroll or payroll system as well as support the engagement with system developer for any new development, maintenance or upgrading for efficient usage of the system.
• Execute the management of MCMC compensation and benefits by examine, verify, and process staff application to ensure accuracy of data, complete documentation and adherence to the MCMC's SOPs and Surat Pekeliling.
• Establish or update SOP, Surat Pekeliling and other governance documentations related to payroll whenever needed to ensure documents relevancy.
• Engage with other User Department on any risks or business recovery for HR system / Payroll system.
• Deliver independent business analysis for human resource functions and /or special projects and provide reporting whenever required.
• Any other related job task to be performed from time to time.

Qualification & Work Experience:

• Bachelor's Degree or Master in Human Resource Management or other related field from the recognized university with minimum of CGPA 3.00
• Minimum five (5) years of relevant working experience especially end to end payroll operations.
• Strong knowledge of payroll regulation, IRB, EPF, SOCSO and other statutory related regulations.
• Successful record of delivering high-quality professional and customer-oriented services.
• Strong experience in handling payroll operations and processing using HRIS (preferably Darwinbox and CADENA payroll system)

Technical Competencies/Skills

• Proficiency with computer-based software including Microsoft Word, Excel and Powerpoint. Extensive data entry skills, spreadsheet and word processing proficiency.
• End to end payroll related operation processing including OT payment, claims, salary adjustments and bonus payout management
• Statutory regulation compliance (LHDN, EPF, SOCSO, etc.)
• Human Resource Information System (preferably Darwinbox and CADENA payroll system)
• Data Analytics

Behavioral Competencies/Skills

• Integrity
• Meticulous and high attention to details
• Structured oriented and good in time management
• Extensive thought process and resourceful
• Dynamic and achievement oriented
• Innovation skill and process improvement mindset
• Strong resilience and agile
• Fast adaptation to change

Candidate must be willing to work in Cyberjaya.