Executive, Human Resources (People Services)

Ninja Van; Subang Jaya; On-site; MYR 45,000 - 60,000; Full time

Job summary

A leading logistics company in Malaysia seeks a Payroll Specialist to support payroll operations, ensure compliance with Malaysian regulations, and collaborate with cross-functional teams. Candidates should have 2-3 years of payroll experience, knowledge of regulations, and proficiency in HRIS/Payroll systems. This role requires strong attention to detail and good communication skills to effectively support employees.

Qualifications

• 2–3 years of experience in payroll operations.
• Knowledge of Malaysian payroll regulations and statutory requirements.
• Strong attention to detail and accuracy.

Responsibilities

• Support end-to-end payroll process and timely salary processing.
• Assist in preparation of statutory payments.
• Maintain accurate payroll records.

Skills

Payroll operations handling

Knowledge of Malaysian payroll regulations

Proficiency in HRIS/Payroll systems

Attention to detail

Communication skills

Analytical skills

Education

Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field

Tools

HRIS/Payroll systems

Google Workspace

Job description

Responsibilities

• Support the end-to-end payroll process, ensuring timely and accurate salary processing for all employees.
• Assist in the preparation and submission of statutory payments (EPF, SOCSO, EIS, income tax) within required timelines.
• Maintain accurate employee payroll records in HRIS/Payroll systems and ensure data integrity at all times.
• Prepare and verify payroll reports, payslips, and ad-hoc payroll-related data requests.
• Provide first-level support to employees on payroll-related queries and escalate when necessary.
• Assist in tracking and resolving payroll requests to prevent missed deadlines or errors.
• Keep updated on payroll regulations and statutory requirements to ensure compliance.
• Support internal and external audit processes by preparing required payroll documents.
• Assist in identifying and implementing process improvements to enhance efficiency and accuracy.
• Collaborate with cross-functional teams (HR, Finance, etc.) to ensure smooth payroll operations.
• Uphold compliance to regulatory and Company standards, policies, and procedures in all activities and responsibilities within the Company.
• Undertake any other tasks or responsibilities as assigned by the Superior from time to time.

Requirements

• At least 2–3 years of experience handling payroll operations (end-to-end exposure preferred).
• Hands-on knowledge of Malaysian payroll regulations, statutory requirements, and best practices.
• Proficient in HRIS/Payroll systems and Google Workspace (Sheets, Docs, etc.).
• Strong attention to detail, organised, and able to work with numbers accurately.
• Good communication and interpersonal skills to support employees and stakeholders effectively.
• Analytical and proactive in identifying discrepancies or areas for improvement.
• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent experience).