Executive, Human Resources & Administration

CareerMaster; Johor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A shared services company based in Malaysia seeks an Executive for Human Resources & Administration to manage recruitment coordination, maintain staff records, and support training initiatives. The ideal candidate possesses a relevant diploma or degree and at least 2 years of HR experience. Proficiency in Microsoft Office and a strong understanding of Malaysian labor laws are essential. This role includes various administrative functions to support the HR team effectively, ensuring smooth operations and compliance with regulations.

Benefits

Fixed Basic

Variable Bonus

Insurance

Qualifications

• 2 years of working experience in HR and Admin, preferably in a multi-site operation.
• Strong understanding of Malaysian labor laws and statutory requirements.

Responsibilities

• Coordinate recruitment processes and manage job requisitions.
• Maintain staff records and monitor status updates.
• Assist in onboarding and training processes.
• Act as a liaison between site teams and HR Shared Services.
• Manage office supplies and travel arrangements.

Skills

Coordination skills

Multitasking abilities

Communication skills

Proficiency in Microsoft Office

Education

Diploma/Degree in Human Resource Management or Business Administration

Job description

Executive, Human Resources & Administration

• Shared services company focused on real estate

Working Days:5

Attractive Benefits Included:

• Fixed Basic
• Variable Bonus
• Insurance

Interested candidates, kindly your Job Seeker Profile with CareerMaster & APPLY NOW!

Shortlisted candidates will be notified.

JOB RESPONSIBILITIES

1. Recruitment Coordination:

• Prepare and submit job requisition forms to HR Shared Services.
• Coordinate recruitment status updates with site managers and management.
• Assist in onboarding processes and staff movement tracking.

2. Staff Record Management:

• Maintain and update records for new hires, transfers, resignations, and contract renewals.
• Monitor probation, confirmation, and license expiry (e.g., BOVEAP registered staff).

3. Training Support:

• Submit training requisitions to HR Shared Services.
• Track and assist in CPD hour compliance and training attendance records.

4.Performance Compliance:

• Assist in performance appraisal documentation and schedule reminders.
• Ensure proper documentation for HR audits and compliance checks.

5. Liaison with HR Shared Services:

• Act as a central point of contact between site teams and HR Shared Services for HR matters (e.g., payroll queries, benefit claims, disciplinary issues).

Administrative Functions:

1. Office & Asset Management:

• Manage office equipment, supplies, and service requests.
• Track inventory and ensure proper documentation for asset movement or disposal.

2.Travel & Accommodation Arrangements:

• Arrange transportation and hotel bookings for staff based on approved requests.
• Ensure travel claims and documents are properly recorded and submitted.

3.Documentation & Filing:

• Ensure all HR and admin documents are properly verified and submitted for approval.
• Maintain a proper filing system (physical and digital) for HR letters, memos, and reports.

4. Meeting & Support Services:

• Schedule internal meetings and assist with logistics.
• Support Head of Division or Head of Company (HOC) in administrative tasks including scheduling, claims, and documentation.

JOB REQUIREMENTS:

• Diploma/Degree in Human Resource Management, Business Administration, or equivalent.
• 2 years of working experience in HR and Admin, preferably in a property management or multi site operation environment.
• Strong understanding of HR practices, Malaysian labor laws, and statutory requirements (EPF, SOCSO, EIS, HRDF).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent coordination, multitasking, and communication skills.
• Able to adapt quickly and work effectively in a fast-paced and dynamic environment.
• High level of professionalism, discretion, and attention to detail.