Executive, Finance Shared Service (Ninja Mart)

Ninja Van; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A logistics technology company in Malaysia is seeking a Finance Executive to oversee billing and receipts for resellers. The ideal candidate will ensure compliance, accuracy, and improve processes within the Shared Services team. Candidates should have 3–5 years of relevant experience and proficiency in Microsoft Excel, with knowledge of tools like NetSuite ERP and Power BI being an advantage. This role offers the opportunity to shape financial processes in a fast-paced environment.

Qualifications

• 3–5 years of relevant experience in a Shared Services environment.
• Experience in a multinational or high-growth setting with billing and collection processes.
• Knowledge of automation and business intelligence tools is a plus.

Responsibilities

• Manage billing and receipts processes from resellers.
• Ensure accuracy and compliance in all financial activities.
• Build positive relationships with stakeholders.

Skills

Detail-oriented

Proactive

Microsoft Excel

Process improvement

Business intelligence tools

Tools

NetSuite ERP

Power BI

Tableau

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle‑free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last‑mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting‑edge software and operational concepts. Powered by algorithm‑based optimisation, dynamic routing, end‑to‑end tracking and a data‑driven approach, we provide best‑of‑class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Job Responsibilities

Reporting to the Finance Lead, the Finance Executive will play a key role in managing the billing and receipts processes from resellers. We are seeking a detail‑oriented and proactive individual to join our Shared Services team. The successful candidate will be responsible for handling billings, collections, and accounts receivables from resellers, ensuring accuracy, compliance, and operational efficiency in all financial activities.

Billing, Collections and Accounts Receivables

• Processing of billing and collection from resellers in an efficient and timely manner.
• Accuracy in billing and collection offsetting against Accounts Receivables (AR).
• Follow up on billing and AR collections for Ninja Mart, maintaining low DSO.
• Accrual of revenue and reconciliation of AR and collection.

Stakeholder Management

• Work with the country finance and Regional team on Ninja Direct billing and collection.
• Provide services support to business stakeholders.
• Build and maintain positive working relationships with stakeholders, country finance teams, and resellers.

Quality Controls & Audit Compliance

• Maintain a robust controls environment that mitigates and minimizes financial risks.
• Maintain and review a suitable system of Process compliance.
• Ensure all financial activities and reporting are in compliance with international and local financial regulations.
• Ensure effective and compliance application of finance policies and procedures.
• Support the annual audit process for all countries, prepare samples submission and handle all local audit queries.

Transformation

• Proactively identify, propose and implement continuous improvement opportunities on process improvements and automations.
• Participate in or lead ad hoc finance projects and transformation efforts.

Job Requirements

• 3–5 years of relevant experience in a Shared Services environment.
• Experience working in a multinational or fast‑paced, high‑growth understanding of billing, receipts, and collection processes.
• Proficiency in Microsoft Excel; familiarity with NetSuite ERP is an advantage.
• Experience in process transformation, automation, or continuous improvement initiatives.
• Knowledge of automation and business intelligence tools (e.g., Power BI, Tableau) is a plus.

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