Executive - Facilities Management

GAMUDA; Selangor; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Malaysia is seeking a Facilities Management Executive to oversee daily operations and maintenance of its properties. The role involves coordinating services, ensuring safety compliance, and acting as the first contact for tenants. The ideal candidate should have at least 2 years of relevant experience and a Bachelor's degree in Facilities Management or a related field. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• 2+ years of experience in facilities operations or property management.
• Basic understanding of HVAC, electrical, plumbing, and fire safety.
• Proficient in managing various operational tasks.

Responsibilities

• Manage daily operations of company facilities.
• Coordinate maintenance activities and vendor performance.
• Ensure compliance with safety and statutory regulations.

Skills

Operational efficiency

Building systems diagnosis

Communication skills

Analytical skills

Organizational skills

Education

Bachelor's degree in Facilities Management or related field

Tools

Microsoft Office Suite

Job description

The Executive - Facilities Management, Real Estate And Facilities is responsible for supporting the efficient and effective daily operations, maintenance, and management of the company's real estate portfolio and facilities. This role involves coordinating various operational activities, ensuring the functionality, safety, and aesthetic appeal of properties, and contributing to a positive experience for occupants and visitors. The Executive will work closely with the Facilities Manager and facilities teams to implement operational plans, manage service requests, liaise with vendors, and ensure compliance with established standards and regulations.

Key Responsibilities

TheFacilities Management Executivewill be responsible for the following

Building Operations & Maintenance

• Assist in the overall management and upkeep of building facilities, includingM&E systems, plumbing, air-conditioning, elevators, lighting, and common areas.
• Conduct daily site inspections to ensure all facilities are in good workingcondition.
• Coordinate with service contractors for scheduled preventive maintenanceand corrective action

Vendor & Contractor Managemen

• Monitor performance of cleaning, landscaping, pest control, and securityservice providers.
• Ensure service-level agreements (SLAs) and contract obligations are met.
• Verify contractor work completion before approving payment or closur.

Energy & Cost Management

• Monitor utility consumption and propose cost-saving or energy-efficiencyinitiatives.
• Track maintenance expenditures and assist in budget planning and control

Safety, Health & Compliance

• Ensure all facilities operations comply with local authority and statutoryrequirements (e.g., BOMBA, DOSH, Suruhanjaya Tenaga).
• Participate in safety audits, emergency drills, and inspections.
• Maintain updated records of all statutory certificates and inspection reports.

Tenant & Stakeholder Support

• Act as the first point of contact for tenants on facilities-related issues.
• Coordinate and support tenant fit-out and renovation activities
• Provide timely response and resolution to tenant feedback and complaints.

Qualifications

• Bachelor's degree in Facilities Management, Real Estate, Business Administration, Engineering, or a related field.
• Proven experience in facilities operations, property management, or a similar operational support role.
• Basic understanding of building systems (HVAC, electrical, plumbing, fire safety) and general maintenance practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Skills & Abilities

• Strong ability to manage daily operations efficiently, coordinate various tasks, and ensure smooth functioning of facilities.
• Ability to understand basic building systems, diagnose common issues, and interpret technical information.
• Excellent written and verbal communication skills, capable of articulating information clearly and professionally to diverse audiences (occupants, vendors, colleagues).
• Strong analytical skills to identify issues, analyze situations, and develop practical solutions for facilities-related challenges.
• Highly organized with meticulous attention to detail, crucial for managing requests, tracking issues, and maintaining accurate records.

Expected Minimum Years of Experience

2 Years and above in relevant working experience