Executive, Corporate Secretarial

Ranhill Capital; Kuala Lumpur; On-site; MYR 60,000 - 85,000; Full time

Job summary

Jora Malaysia is seeking a corporate secretarial professional to ensure statutory compliance and governance standards. You will maintain registers, prepare filings, and coordinate board meetings and shareholder events.

The role requires attention to detail, governance knowledge, and strong communication with stakeholders, with focus on accuracy and timely regulatory submissions.

Qualifications

• Degree or professional qualification in corporate administration or governance.
• Experience in corporate secretarial work and regulatory compliance.
• Membership or affiliation with MAICSA or similar body is preferred.

Responsibilities

• Review, manage and maintain statutory registers including directors and shareholders records.
• Ensure timely preparation and filing of annual returns, financial statements and regulatory filings.
• Coordinate and facilitate board meetings, prepare agendas and distribute papers.
• Coordinate AGM/EGM logistics and maintain accurate meeting minutes and resolutions.
• Support shareholder engagement and provide timely, accurate information.
• Maintain statutory books and assist with corporate group entity changes.

Skills

Attention to detail

Governance knowledge

Stakeholder management

Multi-tasking

Project timeline management

Communication skills

Education

Degree in Corporate Administration

ICSA or MAICSA/related professional body

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Support to ensure the Company’s compliance with all applicable laws, regulations, and rules, including statutory requirements, listing rules (e.g. Main Board of Bursa Malaysia) and corporate governance standards.

Review, manage and maintain the Company’s statutory registers and records, ensuring they are accurate and up to date, including registers of directors, shareholders, and corporate filings with regulatory authorities (e.g. Companies Commission of Malaysia, Bursa Malaysia, Securities Commission).

Ensure the timely preparation and filing of corporate documents, such as annual returns, financial statements, and other regulatory filings, announcements, and disclosure obligations.

Ensure compliance with statutory obligations for public companies, including annual filings, shareholder meetings, and required disclosure.

Support by organising and facilitating board meetings, preparing agendas, ensuring timely distribution of board papers, and accurate meeting minutes and resolutions are recorded and maintained.

Assist and support to manage shareholders’ engagement, ensuring shareholders meetings are conducted in compliance with relevant legal and regulatory requirements and that shareholders receive timely and accurate information.

Providing support to the Board and its Committees in carrying out their duties, including the organisation and coordination of meetings, preparation of materials, and ensuring effective governance processes.

Support in the coordination of the logistics for the Annual General Meeting or such other shareholders’ meeting (eg. Extraordinary General Meeting (\"EGM\")), including preparing notices of meeting, proxy forms, and related documentation in accordance with regulatory requirements.

Provide administrative support for shareholder engagement during the AGM/EGM, ensuring that all shareholders queries are addressed in a timely manner.

Support and handle queries and compliance matters with auditors, legal advisors, and external stakeholders in relation to corporate secretarial and related matters.

Maintain the Company’s statutory books, ensuring that all corporate documents are up to date and accurately filed.

Coordinate and ensure the preparation and submission of statutory or relevant documents related to the formation, dissolution, or change in the structure of group entities (e.g., incorporation of subsidiaries, mergers and/or acquisitions).

Support the corporate secretarial team in ensuring regulatory compliance and the smooth execution of corporate secretarial tasks.

Requirements.

Degree in Corporate Administration, Office Management, ICSA or relevant degree.

At least 3 years in corporate secretarial

A member of The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) or such other professional body prescribed by the Minister under section 235 of the Companies Act 2016 i.e., The Malaysian Institute of Accountants (MIA), The Malaysian Bar, or The Malaysian Association of Company Secretaries (MACS).

Strong attention to detail and understanding of corporate regulations and governance knowledge, stakeholder management, multi-tasking, project timeline management and communication skills