Executive, Corporate Secretarial

AmBank Group; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading banking group in Malaysia is seeking a Corporate Secretarial Executive to assist in managing corporate secretarial matters. Candidates should have a minimum of 2 years of relevant experience, with an ICSA qualification preferred. The role involves preparing meeting agendas, minutes, and ensuring compliance with statutory regulations. Strong English communication skills and meticulous attention to detail are essential.

Qualifications

• Minimum of 2 years experience in related fields.
• Basic knowledge in company secretarial practices.
• Possess hands-on experience on statutory filing with SSM.

Responsibilities

• Assist the Managers on all corporate secretarial matters.
• Ensure meeting papers and follow-up items are managed.
• Prepare minutes of meeting and board resolution.

Skills

Good command in English (oral and written)

Meticulous

Interpersonal skills

Team player

Education

Institute of Chartered Secretaries and Administrators (ICSA)

Bachelor/Diploma in Corporate Administration or Foundation in Law

Job description

Responsibilities

• Assist the Managers on all corporate secretarial matters and related administrative work. Ensure meeting papers and follow-up items are managed within the stipulated timeline.
• Assist the team in the arrangements (including logistics) for Board and Board Committee meetings.
• Ensure all the secretarial records are properly maintained and complies with all requirements under the Companies Act and BNM regulations, which include filing of statutory documents.
• Attend to requests for certified documents, extracts of minutes of meeting or resolutions, KYC review and any other company secretarial related requests.
• Prepare minutes of meeting and board resolution for manager's review.
• Prepare agenda of meeting for manager's review.
• Attend to compilation and upload of meeting papers and handle all meeting related matters.
• Attend to statutory filing with SSM and application to Bank Negara Malaysia on Appointment/Re-Appointment of Director.
• Attend to payments for Directors.
• Maintain statutory records and attend to administrative tasks such as safekeeping of documents.
• Attend to adhoc assignments as and when required.
• Attend relevant trainings on company secretarial practices to improve job knowledge.

Qualifications

• Institute of Chartered Secretaries and Administrators (ICSA)
• Bachelor/Diploma in Corporate Administration or Foundation in Law
• Minimum of 2 years experience in related fields
• Good command in English (oral and written)
• Basic knowledge in company secretarial practices
• Possess hands‑on experience on statutory filing with SSM
• Meticulous, possess integrity, interpersonal skill and a team player

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Corporate Secretarial Executive?
• Which of the following Microsoft Office products are you experienced with?
• How many years of corporate secretarial experience do you have?

Company

Since our founding in August 1975, AmBank Group has grown into one of Malaysia’s largest banking groups by market capitalization. Our dynamic ecosystem includes a focus on diversity and our P2ACE Employee Value Proposition—Principled, Proactive, Appreciative, Collaborative, and Experimental—which shapes our culture and drives progress.