Executive, Contract Administration

Eco World; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property development company based in Klang City seeks an Executive for Contract Administration. The role focuses on administering construction contracts, including preparing tender documents and monitoring compliance. The ideal candidate should have a Bachelor's degree in a relevant field and 2-4 years of experience in contract administration or quantity surveying. Proficiency in Microsoft Office is preferred, along with a strong attention to detail and operational skills. Join a dynamic team and contribute to our exciting projects.

Qualifications

• Minimum 2–4 years of experience in contract administration or quantity surveying.
• Exposure to tender and contract processes in development projects is an added advantage.

Responsibilities

• Assist in preparation and issuance of tender documents.
• Coordinate tender process including evaluations and documentation.
• Process contractor and consultant progress claims.
• Maintain organized contract documentation.

Skills

Document Management

Tender Process Support

Claims & Cost Monitoring

Regulatory Awareness

Detail-Oriented

Time Management

Problem Solving

Collaborative

Education

Bachelor's degree in quantity surveying, Construction Management, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Project

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

The Executive, Contract Administration, plays a key supporting role in the administration of construction and consultancy contracts. This includes preparation of tender documents, monitoring contract compliance, verifying claims, and maintaining updated contract records. The role is focused on ensuring that all contract‑related processes are executed efficiently and in line with organisational standards and regulatory requirements.

Key Outcomes

• Accurate and timely preparation of contract and tender documents.
• Smooth coordination of tender exercises and document tracking.
idé? Wait.. Actually we continue.

Key Responsibilities

Contract Administration

• Assist in the preparation, compilation, and issuance of tender documents.
• Coordinate the tender process including invitations, clarifications, evaluations, and documentation tracking.
• Assist in preparing Letters of Award and contracts for contractors and consultants.

Post‑Contract Support

• Process and verify contractor and consultant progress claims in a timely manner.
• Assist in the preparation and evaluation of variation orders.
• Track project cost movements and assist in final account documentation.

Documentation & Compliance

• Maintain organized and up‑to‑date contract documentation and filing systems.
• Ensure adherence to internal procedures and statutory guidelines (e.g., PAM, CIDB).
• Assist in preparing contract summaries and reports for internal review.

Coordination & Communication

• Coordinate with consultants, contractors, and internal departments for timely submissions and clarifications.
• Provide administrative support during audits or management reviews.
• Attend site meetings, as required, to support contract‑related matters.

Core Competencies & Technical Expertise

1. Technical Competencies

• Document Management – Skilled in document preparation, formatting, and tracking.
• Tender Process Support – Familiar with contract lifecycle and tendering protocols.
• Claims & Cost Monitoring – Understands the basics of construction cost verification and tracking.
• Regulatory Awareness – Basic understanding of contract types and governing frameworks (PAM, CIDB).

2. Operational Skills

• Detail‑Oriented – Ensures high accuracy in data entry and documentation.
• Time Management – Prioritises tasks and meets deadlines consistently.
• Problem Solving – Flags and resolves common issues in documentation and coordination.

3. Professional Behaviour

• Responsible & Accountable – Takes ownership of assigned work.
• Collaborative – Works well with team members and stakeholders.
• Learning Mindset – Willing to learn and grow in contract administration.

4. Tools & Methodologies (Proficiency on the below is an added advantage)

• Software: Proficient in Microsoft Excel, Word, and basic use of Microsoft Project.
• Digital Tools Rome: Familiar with document management systems and online tendering portals.

Qualifications & Experience

Educational Background

• Bachelor's degree in quantity surveying, Construction Management, or a related field.

Experience Requirements

• Minimum 2–4 years of experience in contract administration or quantity surveying, preferably in.annotations property development or constructionatre introduces.
• Exposure to tender and contract processes in development projects is an added advantage.

The selection process may take some time as we carefully consider each talent that comes our way. Please note that we will only be in contact with successfully shortlisted candidates for the next phase of the recruitment process within 2–4 weeks. We truly appreciate your interest and always look forward to meeting great people who’d like to work with us!

If you like wild growth and working with happy, enthusiastic over‑achievers, you'll enjoy your career with us!

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