Executive - Company Secretarial

Sunway Group; Petaling Jaya; On-site; MYR 35,000 - 50,000; Full time

Job summary

A leading Malaysian conglomerate is seeking a Company Secretary to prepare Circular Resolutions and ensure compliance with statutory requirements. The ideal candidate should possess a relevant Professional Certificate or Bachelor's Degree, with a good understanding of the Companies Act 2016. Candidates with a minimum of 2 years of experience and proficiency in English and Bahasa Malaysia are encouraged to apply. This position is based in Bandar Sunway.

Qualifications

• Minimum 2 years of relevant working experience.
• Possess a Professional Certificate, Bachelor's Degree, or equivalent in relevant fields.
• Required languages include English and Bahasa Malaysia.

Responsibilities

• Prepare Circular Resolutions, Annual Returns, and statutory forms/documents.
• Ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia.
• Monitor and ensure statutory records/registers are properly kept and updated.
• Prepare documents/forms for certification by Company Secretary.

Skills

Good knowledge of Companies Act 2016

Fluent in English

Fluent in Bahasa Malaysia

Mandarin proficiency (added advantage)

Education

Professional Certificate or Bachelor's Degree

Job description

Responsibilities

• To prepare Circular Resolutions, Annual Returns and statutory forms/documents.
• To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.
• To monitor and ensure statutory records/registers are properly kept and updated.
• To prepare documents/forms for certification by the Company Secretary and opening of Bank/CDS Accounts and change of authorised signatories (including updating of these accounts).
• To arrange for signatures on resolutions/minutes/documents, including follow-up and filing of the same in the minutes books/relevant files. To also assist in drafting minutes of meetings as assigned.
• To attend and/or assist in organizing Board/Committee Meetings and General Meetings, as well as preparation of agenda papers/meeting files for these Meetings.
• To assist the superior in the administrative matters relating to compliance with the Company’s Memorandum and Articles of Association, Joint Venture/ Shareholders’ Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.
• To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries/lawyers for overseas subsidiaries on secretarial matters.
• Any other duties as and when assigned from time to time.

Qualifications

• Candidate must possess at least a Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Secretarial, ICSA or equivalent;
• Required language(s): English & Bahasa Malaysia, Mandarin is an added advantage;
• Minimum 2 years of relevant working experience;
• Good knowledge of the Companies Act 2016 and related regulatory requirements;
• Applicants must be willing to work in Bandar Sunway.