Executive, Business License Documentation and Compliance

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A retail trading company located in Seri Kembangan, Malaysia, is looking for a candidate to manage business licensing processes. Responsibilities include preparing documents, filling forms, monitoring submissions, and maintaining licenses. Ideal candidates should have strong organizational skills and attention to detail, ensuring compliance with government regulations while keeping accurate records.

Qualifications

• Strong organizational and documentation skills.
• Attention to detail in form filling and compliance requirements.
• Ability to track multiple submissions and deadlines.

Responsibilities

• Gather and organize required documents for business license applications.
• Complete online and offline application forms accurately.
• Submit applications via online portals or in-person as required.
• Monitor application status and follow up with authorities.
• Maintain a tracking list of all submitted applications.
• Keep an updated list of all active and expiring business licenses.
• Store digital copies of all licenses and related documents.

Skills

Strong organizational skills

Attention to detail

Basic knowledge of government licensing procedures

Proficiency in online submission portals

Job description

Responsibilities

1. Preparing Documents
   • Gather and organize required documents for business license applications, including:
   • Tenant Agreement (TA)
   • Business premise pictures
   • Customs and Excise (Cukai) documents
   • Floor plan of the business location
   • Ensure all documents meet regulatory requirements before submission.
2. Filling Out Forms
   • Complete online and offline application forms accurately.
   • Verify all entered information to prevent errors or delays.
3. Arrangement for Submission
   • Submit applications via online portals or in-person (offline) as required.
   • Ensure proper acknowledgment receipts are obtained for tracking purposes.
4. Follow-Up on Submission
   • Monitor application status and follow up with authorities if no progress is made within 2 Weeks of submission.
   • Escalate unresolved issues to management when necessary.
5. Updating on Progress
   • Maintain a tracking list of all submitted applications with real-time updates.
   • Provide regular progress reports to relevant stakeholders.
6. Monitoring and Maintaining Business Licenses
   • Keep an updated list of all active and expiring business licenses.
   • Initiate renewal processes before deadlines to avoid penalties.
7. Document Management
   • Store digital copies of all licenses and related documents in a shared folder.
   • Ensure proper version control and accessibility for authorized personnel.

Requirements

• Strong organizational and documentation skills.
• Attention to detail in form filling and compliance requirements.
• Basic knowledge of government licensing procedures.
• Ability to track multiple submissions and deadlines.
• Proficiency in using online submission portals and shared document systems.
• This role ensures smooth business licensing processes, compliance with regulations, and proper record-keeping for audit and renewal purposes.