Executive Assistant to Founder

Kreloses; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading clinic management service in Kuala Lumpur is looking for a Mid-Level Executive Assistant to the Founder. This hands-on role involves managing priorities, coordinating projects across teams, and providing operational oversight. Ideal candidates should have studied overseas for at least a year and possess strong English skills, as well as experience in project coordination. Competitive salary and bonuses are offered, with opportunities for growth in a fast-paced environment.

Benefits

Medical insurance

Annual bonus

Collaborative working environment

Qualifications

• Studied overseas for at least 1 year and has returned to Malaysia.
• Mid-level experience (not a fresh graduate or senior management).
• Tech-literate and comfortable using modern tools.

Responsibilities

• Support the founder in managing priorities and schedules.
• Coordinate execution across internal teams.
• Assist with recruitment processes and project tracking.

Skills

English proficiency

Project management coordination

Attention to detail

Education

Degree in Project Management, Business, Management, or related field

Tools

Productivity tools

Job description

Executive Assistant to Founder (Mid Level)

About Us

Kreloses is a clinic management system operating across Southeast Asia. We are in a sustained growth phase, with established sales, support, and engineering teams already in place across the region. The company is now focused on improving execution across functions, planning market and country expansions, and ensuring that strategy is consistently translated into day to day operational progress.

The founder remains closely involved in decision making, and this role exists to support cross team coordination, project tracking, and operational oversight as the business continues to scale.

About the Role

This is a mid-level Executive Assistant role, designed for someone early-to-mid career who has already built a solid professional foundation and is ready to take on broader responsibility.

You will work directly with the founder to keep priorities, projects, and cross-team coordination moving forward. This is not a purely administrative position, nor is it a senior leadership role. It suits someone who is organized, commercially aware, and comfortable coordinating projects, people, and timelines, while still being hands-on with execution.

We are specifically looking for someone who studied overseas for at least one year and has since relocated back to Malaysia, bringing strong English communication skills and international exposure.

Key Responsibilities

• Support the founder in managing priorities, schedules, and ongoing projects
• Coordinate follow-ups and execution across internal teams in Malaysia and Indonesia
• Assist with recruitment processes, including CV screening, interview coordination, and candidate follow-ups
• Help structure and track projects related to sales team expansion and operational scaling
• Prepare basic reports, summaries, and status updates as needed
• Handle travel planning, meeting preparation, and logistics
• Take ownership of defined projects and drive them through to completion
• Involve in strategic decision making and company planning
• Act as a reliable execution layer so decisions translate into action

Required Background & Profile

• Studied overseas for at least 1 year and has returned to Malaysia
• Strong English proficiency (spoken and written; daily working language)
• Mid-level experience (not fresh graduate, not senior management)
• Degree in Project Management, Business, Management, or a related field
• Comfortable coordinating multiple tasks and stakeholders simultaneously
• Structured, detail-oriented, and able to follow through without heavy supervision
• Clear communicator who can work confidently with founders, managers, and external parties
• Tech-literate and comfortable using modern productivity and collaboration tools

What This Role Is (and Is Not)

This is not a senior management or strategy role

This is not a narrow admin-only position

This is a hands-on execution and coordination role with increasing responsibility

This is ideal for someone looking to grow alongside a scaling company and founder

Why Join

• Direct exposure to a founder-led, scaling SaaS business
• Real responsibility and visibility across operations, hiring, and projects
• Clear learning curve without unrealistic senior expectations
• Onsite, fast-moving environment with tangible impact
• Medical insurance
• Annual bonus
• Friendly, collaborative working environment

How to Apply

Please submit:

• Your CV / Resume
• A short cover letter explaining your overseas study experience and why this role fits your career stage
• Your LinkedIn profile URL
• (Optional) Any relevant supporting materials

Any applications not providing the above details will not be processed. Thank you.

Your application will include the following questions:

• Which of the following languages are you fluent in?
• Which of the following statements best describes your right to work in Malaysia?
• How many years of project management experience do you have?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How would you rate your English language skills?