Executive Assistant to Director

SIN-KUNG LOGISTICS BERHAD; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

A logistics company in Shah Alam is seeking an experienced Personal Assistant to manage the Director's calendar, prepare documents, and provide administrative support. The ideal candidate possesses strong organizational skills, excellent communication in English and Mandarin, and can handle confidentiality with discretion. This role involves multitasking and may require occasional travel for business meetings.

Qualifications

• 2-5 years of experience as a Personal Assistant or Executive Assistant.
• Ability to multitask and prioritize tasks effectively.
• Valid driving license and access to a car.

Responsibilities

• Manage the Director's calendar and meetings.
• Prepare documents, reports, and presentations.
• Handle emails and correspondence for the Director.
• Coordinate meetings and ensure arrangements are made.
• Attend meetings, take minutes and prepare summaries.

Skills

Excellent communication skills in English and Mandarin

Strong organizational and time-management skills

Proficiency in MS Office

Discretion and confidentiality

Education

Bachelor's degree in Business Administration or relevant field

Job description

Responsibilities

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize necessary documents, reports, and presentations.
• Handle incoming emails, phone calls, and correspondence on behalf of the Director.
• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Attend meetings with the Director, take minutes, and prepare accurate summaries.
• Follow up on action items and ensure timely completion.
• Act as a liaison between the Director and internal/external parties to ensure effective communication.
• Draft and proofread correspondence, emails, and documents in Malay, English or Mandarin.
• Arrange travel itineraries, accommodations, and logistics for business trips.
• Handle visa applications and other travel-related documentation.
• Occasionally travel with the Director to attend business meetings.
• Host and present during business meetings as required, ensuring professionalism and clarity.
• Maintain and organize electronic and physical filing systems.
• Ensure confidentiality and security of all documents and information.
• Provide general administrative support to the Director and other team members as needed.
• Handle ad-hoc tasks and projects as assigned.

Job Requirements

• Bachelor's degree in Business Administration, Secretarial Studies, or relevant field preferred.
• 2-5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent communication skills in English and Mandarin, both verbal and written.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Valid driving license and access to a car for out-of-office meetings.
• Ability to travel occasionally and host business presentations during meetings.