Executive Assistant to Chairman (Malaysia)

Vanzbon Group; Johor Bahru; On-site; MYR 45,000 - 55,000; Full time

Job summary

A fast-growing semiconductor company in Johor Bahru seeks an Executive Assistant to provide comprehensive support to the Chairman. The role involves managing schedules, coordinating domestic and overseas travel, and facilitating communication with stakeholders. Ideal candidates should possess a Bachelor's degree, be fluent in Mandarin and English, and have experience as an Executive Assistant. This position requires frequent travel and offers a competitive salary with growth opportunities in Southeast Asia.

Benefits

Competitive salary

Travel allowances

Direct exposure to senior management

Qualifications

• 1+ year of experience as Executive Assistant or similar role working closely with senior leaders.
• Ability to handle frequent business travel effectively.
• Excellent command of both spoken and written Mandarin Chinese and English.

Responsibilities

• Manage the Chairman’s daily calendar and schedule.
• Plan and coordinate domestic and overseas trips.
• Accompany the Chairman on business trips and client visits.
• Prepare meeting agendas, materials, and notes.
• Assist in project follow-up and business coordination.

Skills

Strong communication skills

Attention to detail

Time management

Travel coordination

Fluent Mandarin and English

Education

Bachelor’s degree or above

Job description

Job Title

Executive Assistant to Chairman (Johor Bahru, Malaysia)

Location

Johor Bahru, Malaysia – with frequent domestic and occasional overseas travel

Employment Type

Full-time

About Us & Our Client

We are a cross-border corporate services and advisory firm.

For this position, we arerecruiting on behalf of our client, a fast-growing company in thesemiconductor industryfocusing on semiconductor equipment and materials R&D and sales, including PCB-related business.

Important:The successful candidate will sign theemployment contract directly with our client company. We donotcharge any fees to candidates at any stage of the recruitment process.Role Overview

The Executive Assistant will workdirectly with the Chairman, providing end-to-end support on schedule management, business travel, meeting coordination, and project follow-up.

This is a highly mobile role withfrequent travelwithin Malaysia and occasional overseas trips. It is suitable for an early- to mid-career professional who enjoys a fast pace, cross-border exposure and working closely with senior leadership.

Key Responsibilities

• Manage the Chairman’sdaily calendar, including internal and external meetings, calls and events.
• Plan and coordinatedomestic and overseas trips: flights, hotels, ground transportation, visas and on-site logistics.
• Accompany the Chairman onbusiness trips, client visits and site visits, providing on-the-ground coordination and support.
• Preparemeeting agendas, briefing materials, presentations and reports; take key meeting notes and track action items.
• Assist inproject and business follow-upin Malaysia and the region, coordinating with internal teams and external partners.
• Liaise with finance, legal, HR and operations teams on matters related to Malaysia and Southeast Asia business.
• Handle basicdocumentation and filingfor contracts, approvals and other governance-related matters.
• Undertake other tasks assigned by the Chairman related to operations, research or cross-border coordination.

Requirements

• Bachelor’s degree or above, any major.
• 1+ year experienceas Executive Assistant / Personal Assistant / Project Assistant or similar role working closely with senior leaders.
• Strong ability to handlefrequent business travel, including using travel booking tools, arranging hotels/restaurants, and dealing with basic emergencies on the road.
• Excellent command ofMandarin Chinese and English, both spoken and written.
• Strong communication and coordination skills, high attention to detail and good time management.
• Able to accepthigh-frequency travel, irregular working hours and time-zone differencesaccording to the Chairman’s schedule.
• Must have thelegal right to work in Malaysia. Candidates already based inJohor Bahru or nearby areasare preferred.

Nice to Have

• Experience insemiconductor, electronics or high-techindustries.
• Experience supportingcross-border projectsbetween China and Southeast Asia.

What Our Client Offers

• Direct exposure to theChairman and core management teamof a growing semiconductor company.
• Opportunities to participate in key projects inMalaysia and Southeast Asia.
• Competitive salary and travel allowances (details to be discussed during interviews).
• Clear growth path towardsSenior Executive Assistant / Project Coordinator / Operations Managementfor high-performing candidates.

How to Apply

Please apply via LinkedIn with:

• Yourupdated CV(English or bilingual);
• A short note describing:
• your experience supporting senior executives;
• your experience with frequent travel and complex schedules;
• yourcurrent locationandwork-visa status in Malaysia.

All applications will be treated as strictly confidential. Only shortlisted candidates will be contacted.

职位名称

董事长执行助理（常驻马来西亚新山）

工作地点

马来西亚·新山（Johor Bahru），需根据业务安排频繁出差（国内及海外）

用工主体说明

本岗位由我们公司受客户委托负责招聘与筛选，最终录用后与候选人签订劳动合同的主体为客户公司。

整个招聘过程对候选人不收取任何费用。

一、公司及岗位背景

我们的客户是一家专注于半导体行业的高成长企业，主营半导体设备、材料的研发与销售，并拓展 PCB 等相关业务。

随着客户在马来西亚及东南亚业务布局的加速推进，现计划在新山组建董事长助理团队，支持董事长在当地及区域内的业务拓展与项目管理。

二、岗位概述

该岗位直接对接董事长本人，是连接董事长与国内外业务团队、合作伙伴的重要桥梁。

工作内容涵盖：日程与行程管理、商务出差与接待、会议统筹、项目跟进等，是一份兼具高强度实战与跨国视野的岗位。

适合：希望在职业早中期快速成长、能适应高节奏与高频出差，并期待与企业核心决策层近距离合作的候选人。

三、主要工作职责

1. 日程与行程管理

• 统筹安排董事长在马来西亚及其他地区的行程、会议、访问与内部沟通；
• 负责机票、酒店、车辆、签证等差旅预订与调整，确保行程顺畅。

1. 随行支持与商务接待

• 根据安排随行国内及海外商务出差，现场协调会议、客户拜访、园区/工厂参观等活动；
• 安排来访客户的行程、用餐及其他接待事项。

1. 会议与文档管理

• 协助准备会议议程、背景材料及演示文稿；
• 记录关键会议纪要，形成行动清单并跟进落实进度；
• 负责相关合同、文件及重要资料的整理归档。

1. 项目与业务协同

• 协助董事长对接马来西亚及东南亚地区的重要客户、合作伙伴与内部团队；
• 跟进重点项目节点，推动相关事项按计划推进，并及时反馈问题与风险。

1. 综合支持工作

• 在公司制度与流程框架内，协助处理与财务、法务、人力、运营等部门的基础对接工作；
• 完成董事长交办的其他事项。

四、任职要求

• 本科及以上学历，专业不限；
• 1 年及以上董事长/总经理助理、高管助理、项目助理或类似岗位经验；
• 具备较强的差旅统筹能力，熟悉机票酒店预订、当地交通与基础应急处理；
• 中文、英文听说读写流利，能在双语环境中沟通与撰写文档；
• 逻辑清晰、沟通协调能力强，工作细致，时间管理能力佳；
• 能接受高频出差、不定时工作和跨时区沟通；
• 具备在马来西亚合法工作的资格，常驻或长期居住在新山及周边地区者优先。

五、加分项（非硬性要求）

• 有半导体、电子、高科技相关行业背景或兴趣；
• 具有协助中国企业在东南亚开展业务的经验；
• 熟悉马来西亚当地商务环境、生活出行和基础医疗资源。

六、应聘方式

请通过 LinkedIn 或邮箱投递简历，并附上：

• 最新中文版或中英文简历；
• 简要说明：
• 以往支持高管/项目的经历；
• 对高频出差与不定时工作的接受程度；
• 当前所在城市及在马来西亚的工作签证/居留状态。

我们将对所有应聘资料严格保密，仅与通过初步筛选的候选人联系。