Executive Assistant to Chairman

Bjak; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading digital financial platform in Malaysia is seeking an experienced Executive Assistant to provide high-level support to the Chairman. In this role, you will manage complex schedules, facilitate communication across teams, and ensure priorities are met. The ideal candidate has over 3 years of experience in a similar role, exceptional organizational skills, and experience in a fast-paced environment. This position offers a chance for significant impact within a dynamic organization.

Benefits

Above-market compensation

Direct exposure to senior leadership

Opportunity for career growth

Qualifications

• 3+ years of full-time experience, including at least 2 years supporting C-level leadership.
• Proven ability to manage complex schedules and executive logistics.
• Strong project coordination and organizational skills.
• Excellent verbal and written communication in English.

Responsibilities

• Manage the Chairman’s complex calendar and meetings.
• Shadow internal meetings and take actionable notes.
• Prepare memos and briefs for stakeholders.
• Coordinate teams to ensure follow-up on priorities.

Skills

Discretion and trustworthiness

Communication skills

Organizational skills

Project coordination

Ability to manage high-level communications

Tools

Google Workspace

Excel

Job description

Be the Force Behind Strategic Focus and Precision

At BJAK, we are building Southeast Asia’s largest digital financial platform. As we scale rapidly across the region, we’re looking for a highly trusted Executive Assistant (EA) to the Chairman to support both strategic priorities and day‑to‑day operations.

This is a high‑impact, high‑trust role for someone who operates with exceptional discipline, confidentiality, and ownership. You’ll ensure the Chairman’s time, energy, and attention are focused on what matters most - by handling everything else with excellence.

Why This Role Matters

• Drive alignment and follow‑through across key business initiatives
• Safeguard the Chairman’s time and focus by managing priorities and information flow
• Support strategic decision‑making through communication, insight, and structure
• Ensure critical personal and professional matters are handled with discretion and urgency

What You’ll Do

• Own and manage the Chairman’s complex calendar, meetings, and travel logistics.
• Shadow internal meetings and take detailed, actionable notes to ensure strong execution.
• Prepare memos, briefs, and communication for internal and external stakeholders.
• Coordinate across teams to ensure follow‑up on action items and priorities.
• Serve as a filter and gatekeeper for communications and inbound requests.
• Track project progress and provide regular updates to the Chairman on key initiatives.
• Ensure smooth scheduling, task flow, and information visibility.
• Assist in organizing key events and cultural initiatives within the company.
• Manage selected personal tasks or logistics to support the Chairman’s efficiency.

You’ll Thrive Here If You…

• Have exceptional discretion and trustworthiness – nothing leaks
• Stay calm, structured, and clear in high‑pressure or high‑speed environments
• Have a strong bias for action and operate without needing constant direction
• Communicate clearly and professionally with stakeholders at every level
• Handle ambiguity with confidence, and take pride in delivering outcomes, not excuses
• Are intensely organized, proactive, and detail‑obsessed; nothing slips through the cracks
• Genuinely care about enabling the Chairman’s effectiveness and the company’s success
• Are comfortable occasionally working outside regular hours when the mission requires it

What You Bring

• 3+ years of full‑time experience, including at least 2 years supporting C‑level leadership
• Proven ability to manage complex schedules, high‑level communications, and executive logistics
• Strong project coordination and organizational skills
• Advanced proficiency in Google Workspace, Excel, and workflow tools
• Excellent verbal and written communication in English
• Experience in a startup or high‑growth environment preferred
• High EQ, sound judgment, and professionalism

Our Team & Culture

We’re a lean, high‑performance team that moves fast and holds a high bar. Titles don’t matter here - output, integrity, and ownership do. Everyone is expected to roll up their sleeves, contribute meaningfully, and take initiative.

We reward people who think like owners. We value speed, clarity, and relentless ownership. If you’re hungry to grow and care deeply about excellence, this is your kind of environment.

Why Join Us

• Above‑market compensation for top performers
• Direct exposure to senior leadership and strategic decisions
• Opportunity to grow into a Chief of Staff or senior operations role
• Fast‑paced, flat organization that values speed, clarity, and integrity
• A mission‑driven fintech solving meaningful problems at a regional scale

About BJAK

BJAK is Southeast Asia’s largest digital insurance platform. Headquartered in Malaysia with operations in Thailand, Taiwan, and Japan, we help millions of users access affordable and transparent protection. Powered by automation, AI, and innovation, we simplify complex financial services - making them faster, smarter, and more accessible to all.

If you’re a sharp executor who loves being at the heart of leadership and results, and wants to be trusted with what truly matters, join us at BJAK.