Executive Assistant to CEO

Private Advertiser; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A trusted agricultural solutions provider is seeking an Executive Assistant to the CEO to enhance leadership effectiveness through clear communication and organizational skills. The role focuses on support for business strategy and operational initiatives, requiring a minimum of 3 years of experience. Applicants should possess strong coordination and communication skills and proficiency in Microsoft Office/Google Workspace, among other qualifications. This position is vital for ensuring project execution and liaising across various departments.

Qualifications

• Minimum 3 years of relevant experience, including at least 2 years supporting senior leadership.
• Strong organizational, coordination, and communication skills.
• Proficiency in Microsoft Office/Google Workspace.
• Experience in manufacturing, agriculture, or related industries is an advantage.

Responsibilities

• Prepare, review, and edit correspondence and presentation materials.
• Handle confidential documents ensuring all information remains secure.
• Maintain proper filing systems for easy document retrieval.
• Serve as liaison between the CEO and internal departments.
• Ensure clear communication flow and follow up on action items.

Skills

Organizational skills

Coordination skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

Job description

At Farmcochem, we’ve grown from a trusted agricultural solutions provider into a diversified group driving innovation in crop protection, plant nutrition, and sustainable farming practices. As the Executive Assistant to the CEO, you’ll work at the heart of our leadership team ensuring clarity, follow-through, and seamless coordination across departments and subsidiaries.

This is a high-trust, high-impact role designed for someone who thrives in dynamic environments and takes pride in transforming plans into action. You’ll act as the CEO’s extension safeguarding priorities, ensuring timely execution, and strengthening communication across all levels of the organization.

This is not a personal assistant role while your focus will be on supporting business strategy, operational effectiveness, and leadership execution.

Responsibilities

• Prepare, review, and edit correspondence, reports, and presentation materials.
• Handle confidential and sensitive documents with discretion, ensuring all information remains secure.
• Maintain proper filing systems (both physical and digital) for easy document retrieval.
• Serve as the main liaison between the CEO and internal departments, clients, and external stakeholders.
• Ensure clear communication flow and follow up on action items to guarantee timely completion.
• Draft and circulate meeting notes, reminders, and updates to relevant parties.
• Support the CEO to lead, implement and track projects, business goals, and deliverables.
• Assist in preparing business proposals, reports, and presentations.
• Conduct basic research, compile data, and summarize findings to support decision-making.
• Coordinate with cross-functional teams to ensure smooth execution of company initiatives.

Requirements

• Minimum 3 years of relevant experience, including at least 2 years supporting senior leadership.
• Strong organizational, coordination, communication skills and interpersonal skill.
• Proficiency in Microsoft Office / Google Workspace and business tools.
• Experience in manufacturing, agriculture, or related industries is an advantage.
• Able to travel for work.
• Willingness to handle time-sensitive matters with professionalism and urgency.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?

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