Executive Assistant – Supply Chain Operations

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a proactive Executive Assistant to support the Head of Department (HOD). The role involves managing documentation, representing the HOD in meetings, and coordinating logistics activities. Ideal candidates will have a Bachelor's degree, 3-5 years of experience, and fluency in Mandarin and English.

Qualifications

• 3 to 5 years of experience in executive assistance or logistics coordination.
• Fluent in Mandarin and English, both spoken and written.
• Experience in supply chain or logistics operations is highly preferred.

Responsibilities

• Represent the HOD in internal and external meetings.
• Record and produce accurate meeting minutes.
• Support day-to-day supply chain and logistics operations.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Education

Bachelor’s degree in Business Administration

Supply Chain Management

Logistics

Tools

Microsoft Office Suite

Job description

MR DIY International brings high-quality, affordable products to customers worldwide, building on its proud beginnings in Malaysia. Over the years, MR DIY has grown into a trusted household name with a global footprint of more than 4,000 stores across Asia, Europe, and beyond—including key markets such as Turkey, Spain, Poland, Bangladesh, Thailand, Brunei, Indonesia, the Philippines, Singapore, India, and Cambodia.

With a dedicated team of over 20,000 employees, MR DIY International serves more than 80 million customers annually. The company is committed to delivering exceptional value and convenience, making everyday essentials and innovative products accessible to communities everywhere.

Job Summary

We are seeking a proactive and detail-oriented Executive Assistant to support our HOD. This role requires strong organizational skills, excellent communication abilities, and the capacity to represent the HOD in meetings, manage key documentation, and coordinate cross-functional logistics activities.

Key Responsibilities

• Represent the HOD in internal and external meetings.
• Record and produce accurate, concise meeting minutes highlighting key decisions and action points.
• Summarize meeting discussions and prepare briefing notes for the HOD to facilitate timely decision-making.
• Support day-to-day supply chain and logistics operations through effective documentation, reporting, and coordination.
• Assist in preparing reports, presentations, and official correspondence on behalf of the HOD.
• Act as a liaison between the HOD and other departments, vendors, and external stakeholders.
• Manage confidential and sensitive information with discretion and professionalism.
• Coordinate calendars, appointments, and follow-ups to ensure smooth operational workflows.

Required Qualifications & Experience

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• 3 to 5 years of experience in executive assistance, operations support, or logistics coordination.
• Fluent in Mandarin and English (both spoken and written) – essential for effective communication and documentation.
• Excellent written and verbal communication skills with strong attention to detail.
• Strong organizational and multitasking abilities, with the capacity to manage competing priorities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with documentation tools.
• Ability to work independently, maintain confidentiality, and exercise good judgment.
• Experience in supply chain or logistics operations is highly preferred.