Executive Assistant - Sheraton Kota Kinabalu

Sheraton Hotels & Resorts; West Coast Division; On-site; MYR 33,000 - 51,000; Full time

Job summary

Sheraton Hotels & Resorts in Kota Kinabalu is seeking a detail-oriented Administrative Associate to support front-office and back-office tasks, greet guests, manage correspondence, and maintain orderly records. You will prepare letters, handle mail, assist with reservations, and keep information confidential while upholding brand standards and teamwork within a welcoming, guest-focused environment.

This full-time, non-management position offers busy daily activity, opportunities to collaborate

Responsibilities

• Greet visitors entering the office and direct them to the appropriate destination.
• Prepare letters, memos, and other documents using word processing software.
• Maintain and organize electronic and paper filing systems for records and documents.
• Handle and distribute incoming and outgoing mail and communications.
• Update guest reservations and respond to inquiries per standard procedures.
• Operate standard office equipment and protect confidentiality of proprietary information.

Job description

Additional Information

Job Number 26117218

Job Category Administrative

Location One Marriott Drive, Need Address, KOTA KINABALU 88000, Malaysia VIEW ON MAP

Schedule Full Time

Located Remotely? N

Position Type Non-Management

Position Summary

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be ‘The World’s Gathering Place’. In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.