Executive Assistant – Global Support (KL-based)

Vuly Play; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A premium play experience company in Kuala Lumpur seeks a highly capable Executive Assistant to support a founder CEO and other executives across multiple time zones. The role requires strong administrative skills, exceptional English communication, and cultural fluency with Australia. Responsibilities include providing remote executive support, ensuring team continuity, and maintaining clear communication with stakeholders globally. The position offers flexible hours and compensation above market, reflecting the trust and performance expected in this role.

Qualifications

• Experience as an Executive Assistant supporting senior executives.
• Exceptional written and spoken English with a clear accent.
• Experience living or working in Australia and understanding its business culture.

Responsibilities

• Provide remote executive support in scheduling, coordination and administration.
• Ensure continuity and coverage in the EA team.
• Communicate professionally with senior stakeholders globally.
• Handle tasks quickly with minimal back and forth.
• Support work during after-hours and weekends.
• Maintain momentum when others are offline.

Skills

Strong EA or senior administrative experience supporting busy executives

Exceptional English communication skills

Cultural fluency with Australian business context

Highly organized

Ability to work independently

Discretion and calmness

Responsiveness

Job description

We create premium play experiences that get families outside and spark imagination. Our products are big, engineered, and often assembled at home. Clear instructions are not “nice to have” for us, they are mission critical. If you love the craft of industrial design, care deeply about clarity, and enjoy seeing how products come together in real life, you will feel at home here.

Why this role exists

This role exists to extend an existing EA function, not replace it.

We are looking for a highly capable Executive Assistant based in Kuala Lumpur to support a founder CEO or other executives operating across multiple time zones and high-stakes decisions. You will work closely with an established senior EA team in Australia and play a critical role in keeping things moving at speed.

This role requires world-class English, both written and spoken, a clear professional accent, and cultural fluency with Australia. You must have spent meaningful time living or working in Australia and be comfortable with Australian business context, communication style, and expectations.

This is a trust-based role for someone who is comfortable operating quietly, handling tasks end to end, and being available when needed, including after hours and occasional weekends. This flexibility is recognised and intentionally compensated above market.

Role responsibilities

• Provide remote executive support across scheduling, coordination, follow-ups, travel, and administration
• Act as an extension of an existing EA team, ensuring continuity, coverage, and fast execution
• Communicate clearly and professionally with senior internal and external stakeholders globally
• Handle tasks quickly and accurately with minimal back and forth
• Support work that happens outside standard business hours
• Keep momentum when others are offline

About you

• Strong EA or senior administrative experience supporting busy executives
• Exceptional written and spoken English with a clear, professional accent
• Lived or worked in Australia and understands Australian business culture
• Calm, discreet, and highly organised
• Comfortable working independently without constant direction
• Values responsiveness, accuracy, and follow-through
• Comfortable supporting after hours and on weekends when required

Important to note

This is not a stepping-stone role or a pathway to Chief of Staff. It suits someone who enjoys being excellent at execution, being relied upon, and enabling others to operate at a very high level.

Working arrangement

• Based in Kuala Lumpur
• Works closely with an Australian EA team
• Flexible hours with availability outside standard business hours
• Compensation above market reflecting availability, trust, and performance

Why this role exists

The executive you will support operates globally and outside a traditional schedule. This role exists to ensure nothing slows down due to timing, availability, or handover gaps.

How to apply

Please submit your CV and a short note outlining your EA experience, your time spent living or working in Australia, your availability for after-hours support, and why this working style suits you.

Only shortlisted candidates will be contacted.

Your application will include the following questions

• How many years' experience do you have as an executive assistant?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?