Executive Assistant, Emerging Business

OCBC; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading financial institution in Kuala Lumpur is seeking an Executive Admin Support to enhance the productivity of senior leaders. The successful candidate will manage schedules, prepare materials for meetings, and provide essential administrative assistance. The role requires at least 3 years of experience in administration, excellent organizational skills, and proficiency in Microsoft Office. This position offers competitive salary and flexible benefits in a collaborative work environment.

Benefits

Competitive base salary

Holistic flexible benefits

Industry-leading learning and development opportunities

Qualifications

• At least 3 years of experience in an administrative support role.
• Experience in a financial institution is preferable.
• Ability to maintain confidentiality.

Responsibilities

• Manage the senior leader's calendar and schedule appointments.
• Prepare and distribute meeting materials and minutes.
• Develop and maintain complex spreadsheets and reports.
• Coordinate events and conferences.
• Provide general administrative support to the team.

Skills

Organizational skills

Communication

Time management

Discretion

Proactivity

Education

Degree or diploma in a relevant field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Who We Are

As Singapore’s longest established bank, we have been dedicated to enabling individuals and businesses to achieve their aspirations since 1932. How? By taking the time to truly understand people. From there, we provide support, services, solutions, and career paths that meet their individual needs and desires.

Today, we’re on a journey of transformation. Leveraging technology and creativity to become a future‑ready learning organisation. But for all that change, our strategic ambition is consistently clear and bold, which is to be Asia’s leading financial services partner for a sustainable future.

We invite you to build the bank of the future. Innovate the way we deliver financial services. Work in friendly, supportive teams. Build lasting value in your community. Help people grow their assets, business, and investments. Take your learning as far as you can. Or simply enjoy a vibrant, future‑ready career. Your Opportunity Starts Here.

Executive Admin Support

This is the broad job description of the job profile. Definitive job description should be reviewed and discussed between you and your manager.

Why Join

As the right‑hand person to a senior leader, you'll be the linchpin that keeps everything running smoothly. You'll have the opportunity to work closely with key stakeholders, build strong relationships, and make a real impact on the team’s success. At OCBC, you'll be part of a dynamic and supportive team that values collaboration and excellence.

How you succeed

To excel in this role, you'll need to be highly organized, proactive, and able to prioritize tasks effectively. You'll work closely with the senior leader to understand their needs and preferences, and use your initiative to anticipate and resolve issues before they arise. Your attention to detail, discretion, and ability to maintain confidentiality will be essential in building trust with the team and stakeholders.

What you do

• Manage the senior leader's calendar, schedule appointments, and coordinate travel arrangements
• Prepare and distribute meeting materials, agendas, and minutes
• Develop and maintain complex spreadsheets, reports, and presentations
• Coordinate events, conferences, and other projects as required
• Provide administrative support to the team, including data entry, filing, and record‑keeping

Who you are

• A degree or diploma in a relevant field is desirable
• At least 3 years of experience in an administrative support role, preferably in a financial institution
• Excellent communication, organisational, and time management skills
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint
• Discreet, professional, and able to maintain confidentiality
• Proactive, flexible, and able to work in a fast‑paced environment

What we offer

Competitive base salary. A suite of holistic, flexible benefits to suit every lifestyle. Community initiatives. Industry‑leading learning and professional development opportunities. Equal opportunity. Fair employment. Selection based on ability and fit with our culture and values. Your wellbeing, growth and aspirations are every bit as cared for as the needs of our customers.