Executive Assistant & Coordinator

Housing Market Group (HMG); Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic organization in Kuala Lumpur is seeking an experienced Executive Assistant to support senior leaders. The ideal candidate has over 3 years of experience in similar roles, possesses excellent communication skills, and thrives in fast-paced environments. Key responsibilities include managing complex calendars, arranging travel plans, and supporting recruiting initiatives. Join our team to make a significant impact!

Qualifications

• 3+ years of administrative assistant, executive assistant, or similar experience.
• Experience working in a fast-paced startup environment.
• Can-do attitude and ability to work with little supervision.

Responsibilities

• Interacting with C-level executives and board members.
• Handling complex calendars and travel plans.
• Supporting recruiting initiatives by scheduling interviews.

Skills

Strong verbal and written communication skills

Organizational skills

Ability to prioritize commitments

Competence with Slack, Zoom, Google tools

Tools

Google tools

Slack

Zoom

Mac/iOS

Job description

What you’ll do:

• Interacting with c-level executives and board members
• Providing support on presentations and department-wide programming such as all hands meetings and planning sessions
• Identifying operational weaknesses and help to refine processes or develop new ones
• Handling complex calendars on an ongoing basis and prioritizing commitments to maximize time and productivity
• Arranging complex and detailed travel plans, itineraries, and agendas
• Supporting our recruiting Initiatives through coordinating, booking travel and scheduling candidate calls and onsite interviews
• Handling confidential information with discretion

Skills and experience:

• Have 3+ years of administrative assistant, executive assistant, or similar experience managing and supporting multiple senior leaders
• Have experience working in a fast-paced startup wearing multiple hats and pitching in where needed
• Possess strong verbal and written communication skills
• Have a can-do “make it happen” attitude: you are comfortable making decisions with little supervision or direction
• Experience working with Slack, Zoom, Google tools and/or Mac/iOS are bonus