Executive Assistant

MR DIY TRADING SDN BHD; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading retail company in Malaysia is seeking an experienced Executive Assistant to support the Senior Operations Manager. The role involves managing appointments, preparing reports, and coordinating communication across departments. Candidates should have a diploma or bachelor's degree in Business Administration and at least 3 years of relevant experience. Proficiency in Microsoft Office and excellent communication skills in English and Bahasa Malaysia are essential.

Qualifications

• Minimum 3 years of experience in an administrative or coordination role.
• Retail or FMCG experience is an added advantage.
• Excellent communication skills in English and Bahasa Malaysia.

Responsibilities

• Manage calendar, appointments, travel, and correspondence.
• Prepare reports, presentations, and meeting materials.
• Coordinate communication between stores and management.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Administration

Job description

The Executive Assistant provides high-level administrative and operational support to the Senior Operations Manager, ensuring smooth coordination of daily retail operations, effective communication across departments, and timely execution of key business initiatives.

Responsibilities

• Manage calendar, appointments, travel, and correspondence.
• Prepare reports, presentations, meeting materials, and dashboards.
• Handle emails, calls, and maintain confidentiality of sensitive information.
• Coordinate communication between stores and management.
• Track store performance, action items, and project deadlines.
• Support retail operations with cross-functional teams (HR, Finance, Marketing, Supply Chain).
• Organize and document meetings, including agendas and minutes, and follow up on action items.
• Assist in retail events, store visits, management reviews, and internal communications.
• Maintain filing systems for reports, documents, and correspondence.
• Support budgeting, manpower planning, and other project-based tasks as assigned.
• Act as liaison with internal and external stakeholders when required.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience in an administrative or coordination role; retail or FMCG experience is an added advantage.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication skills in English and Bahasa Malaysia (both written and spoken).
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Able to work independently, maintain confidentiality, and manage priorities in a fast-paced environment.