Executive Assistant

VDart Malaysia; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A regional digital solutions provider in Selangor is seeking an Executive Admin to support C-Suite and Board of Directors. This role involves high-level administrative support, managing board activities, and ensuring legal compliance. The ideal candidate has a bachelor's degree and over 5 years of experience in executive administration. Strong communication skills and the ability to handle confidential matters are essential. Interested candidates should send their resumes to the provided email.

Qualifications

• 5+ years experience in executive administration at the C-Suite level.
• Strong knowledge of corporate law and compliance.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to C-Suite and Board.
• Manage board papers, agendas, and minutes.
• Coordinate travel arrangements and logistics.

Skills

Executive administration

Corporate governance

Legal compliance

Project management

Stakeholder management

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

MS Office Suite

Board management software

Job description

About VDart Malaysia

We are Purpose Driven, High Growth and a Great Place to Work Certified Organization!

VDart Malaysia is one of the fastest growing talent management and digital solution providers established in the year 2007. As part of our continued Global Growth Strategy, we are excited to bring digital capabilities to Malaysia. VDart Malaysia Sdh Bhd will serve as our Regional Headquarters for ASEAN region. We are committed in bringing world class technology, build strong digital talent pool in emerging technologies and transform how businesses leverage technology in Malaysia. We serve various customers including Fortune 100 companies across various domains globally. VDart Malaysia partners with industry leaders in Cloud, Intelligent Automation, IoT, Customer experience, and Security solutions. With distinct digital practices, we help our partners to build for tomorrow by reimaging their business today. From helping our partners to bridge talent in product development and embedded software, we provide resources and solutions globally across a wide range of industries, from automotive and mobility to energy, healthcare, and life sciences, manufacturing, consumer industries, and beyond.

Come join us to create the digital future!

Position: Executive Admin

Job Overview

The Executive Administrator plays a key role in supporting C‑Suite, Board of Directors, and Executive Management by providing high‑level administrative, legal, and corporate governance support. This position is responsible for managing board and leadership activities, liaising on legal and contractual matters, assisting in mergers & acquisitions (M&A) and new business ventures, coordinating new company set‑ups, and overseeing international business and travel arrangements. The role requires strong organizational skills, attention to detail, and the ability to handle confidential matters with discretion while ensuring smooth operations across executive and corporate functions.

Key Responsibilities

• 1. Board Support – Prepare, review, and compile Board papers, meeting agendas, and minutes. Ensure timely distribution of documents and follow‑up on action items.
• 2. Legal & Compliance – Liaise with internal and external legal counsel on corporate legal matters. Review and vet contracts, agreements, and other legal documentation prior to execution. Support management in Merger & Acquisition activities, including research, due diligence coordination, and documentation. Assist in planning and execution of new business ventures in line with strategic goals.
• 4. Corporate Set‑up & Governance – Coordinate the establishment of new companies, including regulatory filings, licenses, and governance requirements. Maintain corporate records and statutory compliance.
• 5. Travel & International Coordination – Manage and coordinate overseas travel arrangements for C‑Suite. Assist with cross‑border business operations and logistics.
• 6. Administrative – Provide comprehensive secretarial support to C‑Suite, including calendar management, agenda preparation, and minutes‑taking. Coordinate town halls, leadership meetings, and special activities, including scheduling, logistical arrangements, preparation of materials, note‑taking, and circulation of minutes.

Qualifications

• Bachelor’s degree in business administration, Law, Corporate Governance, or related field.
• Minimum 5 years’ experience in executive administration, corporate secretarial, preferably at the C‑Suite level.
• Strong knowledge of corporate law, contracts, and compliance.
• Excellent written and verbal communication skills (proficiency in Mandarin is an advantage).
• High level of discretion, integrity, and professionalism in handling confidential matters.
• Ability to multitask, prioritize, and work independently under pressure.
• Strong organizational, coordination, and stakeholder management skills.
• Discretion and confidentiality are essential.

Preferred Skills

• Experience in M&A, corporate governance, or legal administration.
• Familiarity with cross‑border transactions and company set‑ups.
• Proficiency in MS Office Suite and board management software.

Interested candidates please share your updated resume to [e-mail]