Executive Assistant

VHR Consultancy; Selangor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A consulting firm in Malaysia is seeking an experienced Executive Assistant to provide high-level support to the CEO. The role involves managing daily operations, coordinating office activities, documenting meetings, and supporting business analytics. Ideal candidates will possess strong analytical skills, proficiency in Microsoft Office, and excellent communication abilities. This opportunity offers a chance to work closely with senior stakeholders and contribute to strategic initiatives.

Qualifications

• Strong analytical thinking and problem-solving ability.
• Highly disciplined in coordination and follow-ups.
• Detail-oriented with strong accuracy in execution.
• Excellent communication and stakeholder management skills.
• Strong proficiency in Microsoft Office and data visualization tools.

Responsibilities

• Manage the Deputy CEO’s daily operations, including calendar planning and travel arrangements.
• Coordinate office administration and cross-departmental activities, ensuring smooth operations.
• Document meetings and track action items, ensuring structured follow-ups.
• Support business analytics and reporting, collecting and analyzing data from functions.
• Prepare management updates and executive-level summaries for senior stakeholders.
• Assist in governance and process documentation while maintaining data accuracy.
• Handle special assignments and ad-hoc projects as directed by the Deputy CEO.

Skills

Analytical thinking

Problem-solving

Coordination

Communication

Stakeholder management

Detail-oriented

Microsoft Office proficiency

Data visualization tools

Job description

Executive Assistant

Location: Selangor

Role Summary

• Provides high-level executive, administrative, and analytical support to the CEO.
• Acts as a trusted liaison between the CEO and internal/external stakeholders.
• Ensures smooth daily operations of the CEO’s office through proactive planning.
• Supports strategic initiatives through data analysis, reporting, and follow-up actions.
• Handles confidential matters with utmost discretion and professionalism.

Responsibilities

• Manage the Deputy CEO’s daily operations, including calendar planning, meetings, travel arrangements, confidential correspondence, preparation of reports/presentations, and clear communication with internal and external stakeholders.
• Coordinate office administration and cross-departmental activities, ensuring smooth operations, timely information flow, and effective monitoring of key strategic and operational initiatives.
• Document meetings and track action items, ensuring structured follow-ups, organized recordkeeping, and consistent alignment across departments and subsidiaries.
• Support business analytics and reporting, including collecting and analyzing data from corporate and manufacturing functions, maintaining dashboards/KPIs, and providing insights to strengthen performance and strategic decision-making.
• Prepare management updates and executive-level summaries, presenting findings in a clear and actionable format for the Deputy CEO and senior stakeholders.
• Assist in governance, process documentation, and SOP development, while supporting continuous improvement and maintaining data accuracy and process integrity.
• Handle special assignments and ad-hoc projects as directed by the Deputy CEO, including occasional support for personal engagements and logistical matters when required.

Qualifications

• Strong analytical thinking and problem-solving ability
• Highly disciplined in coordination and follow-ups
• Detail-oriented with strong accuracy in execution
• Excellent communication and stakeholder management skills
• Strong proficiency in Microsoft Office and data visualization tools.