Executive Assistant

Markaids; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a mature and reliable Executive Assistant to assist the CEO with daily administrative and personal tasks. The ideal candidate will have a secretarial or administration background with at least 8 years of experience. Responsibilities include managing schedules, liaising with stakeholders, handling communications, and supporting various office tasks. The role demands strong organizational skills, confidentiality, and proficiency in English or Bahasa Malaysia, ensuring effective support to the executive team.

Qualifications

• Prior experience as a Secretary, Personal Assistant, or Administrative Executive is advantageous.
• 8 years and above experience required.
• Maintains a high level of integrity and discretion.

Responsibilities

• Provide day-to-day secretarial and administrative support to the CEO.
• Manage the Director's calendar and schedule appointments.
• Liaise with internal teams and external stakeholders.
• Handle phone calls and take messages accurately.
• Assist with any ad-hoc tasks as assigned.

Skills

Excellent communication and interpersonal skills

Strong organizational and time management skills

Proficiency in English/Bahasa Malaysia

Basic computer literacy

Ability to maintain confidentiality

Education

Degree qualification preferred

Tools

Microsoft Office Applications

Job description

We are looking for a mature, reliable, and patient Executive Assistant to assist the CEO with daily administrative and personal tasks. The ideal candidate will be someone with a secretarial work background or good administration experience, who is comfortable handling basic office tasks, printing documents, and providing support in a respectful and attentive manner.

Key Responsibilities:

• Provide day-to-day secretarial and administrative support to Advisor and CEO.
• Providing comprehensive administrative support including typing, filing, record-keeping, and preparing documents related to correspondent banking, secretarial matters, and other administration function as required.
• Manage the Director's calendar and schedule appointments, meetings, including drafting and proofreading correspondence, coordination tracking, following up on tasks, project tracking, preparing slides presentation, reports and travel arrangements.
• Liaise with internal teams and external stakeholders on behalf of the Director.
• Accompany or assist during internal meetings or personal errands if needed.
• Handle phone calls and take messages clearly and accurately.
• Offer support in using mid-level technology (email, printer, Microsoft office, ChatGPT, Phone Apps, AI-note, etc.).
• Maintain confidentiality and show discretion in all tasks.
• Assist with any ad-hoc tasks as assigned.

Requirements:

• A degree qualification is preferred. Prior experience as a Secretary, Personal Assistant, or Administrative Executive will be an added advantage.
• 8 years and above experience.
• Excellent communication and interpersonal skills, with the ability to engage effectively with individuals at all levels.
• Possesses strong organizational and time management skills, with the ability to prioritize tasks, manage multiple responsibilities efficiently, and consistently perform under pressure with initiative, self-motivation, and discipline.
• Maintains a high level of integrity, discretion, and confidentiality in handling sensitive information.
• Proactive, adaptable, and capable of working independently with minimal supervision.
• Proficient in English/Bahasa Malaysia, both written and spoken.
• Basic computer literacy, including Microsoft Office applications, email, and document printing.

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