Executive Assistant

Markaids (Malaysia) Sdn Bhd; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading supplier of specialty ingredients is seeking a mature and reliable Personal Secretary to assist the CEO with various administrative tasks. The ideal candidate should have over 8 years of experience in a similar role, excellent communication skills, and proficiency in English and Bahasa Malaysia. Responsibilities include managing schedules, providing comprehensive admin support, and handling sensitive information discreetly. This position offers medical and dental benefits.

Benefits

Medical

Dental

Parking

Hospitalisation & PA Insurance

Advanced Contractu

Qualifications

• Prior experience as a Secretary, Personal Assistant, or Administrative Executive.
• 8 years and above experience.
• Maintains high integrity and confidentiality.

Responsibilities

• Provide day-to-day secretarial and administrative support to the Advisor and CEO.
• Manage the Director’s calendar and schedule appointments, meetings.
• Liaise with internal teams and external stakeholders on behalf of the Director.

Skills

Communication skills

Organizational skills

Interpersonal skills

Time-management

Proficient in English/Bahasa Malaysia

Education

Degree qualification

Tools

Microsoft Office

Email

Job description

We are looking for a mature, reliable, and patient Personal Secretary to assist the CEO with daily administrative and personal tasks. The ideal candidate will be someone with a secretarial work background or good administration experience, who is comfortable handling basic office tasks, printing documents, and providing support in a respectful and attentive manner.

Key Responsibilities

• Provide day-to-day secretarial and administrative support to the Advisor and CEO.
• Provide comprehensive admin support including typing, filing, record‑keeping, and preparing documents related to correspondent banking, secretarial matters, and other admin functions as required.
• Manage the Director’s calendar and schedule appointments, meetings, including drafting and proofreading correspondence, tracking coordination, following up on tasks, project tracking, preparing slide presentations, reports, and travel arrangements.
• Liaise with internal teams and external stakeholders on behalf of the Director.
• Accompany or assist during internal meetings or personal errands if needed.
• Handle phone calls and take messages clearly and accurately.
• Offer support in using mid‑level technology (email, printer, Microsoft Office, ChatGPT, phone apps, AI‑note, etc.).
• Maintain confidentiality and show discretion in all tasks.
• Assist with any ad‑hoc tasks as assigned.

Requirements

• A degree qualification is preferred.
• Prior experience as a Secretary, Personal Assistant, or Administrative Executive.
• 8 years and above experience.
• Excellent communication and interpersonal skills, with the ability to engage effectively with individuals at all levels.
• Strong organizational and time‑management skills, with the ability to prioritize tasks, manage multiple responsibilities efficiently, and consistently perform under pressure with initiative, self‑motivation, and discipline.
• Maintains a high level of integrity, discretion, and confidentiality in handling sensitive information.
• Proactive, adaptable, and capable of working independently with minimal supervision.
• Proficient in English/Bahasa Malaysia, both written and spoken.
• Basic computer literacy, including Microsoft Office applications, email, and document printing.

Perks and Benefits

• Medical
• Dental
• Parking
• Hospitalisation & PA Insurance
• Advanced Contractu (likely advanced contract arrangements)

About the Company

Markaids (M) Sdn Bhd is a pioneer in specialty ingredients, serving food & beverage manufacturers in Malaysia and Singapore. With ISO22000, Halal Jakim, and SEDA certifications, Markeids is committed to sustainability, innovation, and quality. Our team is passionate about food science & technology, striving to inspire advancement in the industry.