Executive Assistant

GLOCOMP SYSTEMS (M) SDN BHD; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading IT distribution company in Malaysia is seeking an Executive Assistant to provide high-level administrative support to senior leadership. The successful candidate will manage cadence calls, prepare meeting minutes, and coordinate logistics across multiple teams and time zones. With 3–5+ years of experience required, exceptional communication skills, and strong organizational abilities are essential for success in this fast-paced environment. Join a passionate team that values energy and support in their culture.

Benefits

Medical Insurance

Outpatient treatment claims

Yearly Healthcare Screening

Optical & Dental coverage

Coverage for sport activities

Qualifications

• 3–5+ years of experience as an Executive Assistant or similar administrative role.
• Proven expertise in taking professional, decision-focused meeting minutes.
• Demonstrated ability to run cadence calls and facilitate structured meetings.

Responsibilities

• Plan, schedule, and moderate meetings and cadence calls.
• Attend meetings, take clear minutes, and distribute them promptly.
• Provide comprehensive administrative support including calendar management and travel planning.

Skills

Communication skills

Organization

Multitasking

Attention to detail

Problem-solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Zoom

Teams

WebEx

Job description

The Executive Assistant provides high-level administrative support to senior leadership, ensuring the smooth coordination of daily operations, meetings, and strategic activities. This role requires exceptional communication skills, strong attention to detail, and the ability to independently manage cadence calls, leadership meetings, and cross-functional coordination.

Key Responsibilities

Meeting & Cadence Call Management

• Plan, schedule, and moderate weekly/bi-weekly cadence calls, leadership check-ins, and cross-team meetings.
• Prepare meeting agendas, gather required materials, and ensure participants are briefed in advance.
• Facilitate meetings to keep discussions on track and ensure action items are clearly identified.
• Coordinate logistics for in-person and virtual meetings across multiple time zones.

Minutes Taking & Documentation

• Attend meetings and take clear, concise, and accurate minutes capturing decisions, action items, owners, and deadlines.
• Distribute minutes promptly and follow up on assigned tasks to ensure accountability.
• Maintain organized records of all meeting notes, action trackers, project updates, and related documentation.

Executive Support

• Provide comprehensive administrative support including calendar management, email correspondence, travel planning, and expense reporting.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare presentations, reports, and briefing materials as required.
• Handle confidential and sensitive information with discretion.

Coordination & Communication

• Act as a liaison between the executive and cross-functional teams, ensuring deadlines and deliverables are met.
• Assist in managing priorities, identifying scheduling conflicts, and ensuring timely follow-through on key initiatives.
• Maintain a high level of professionalism and adaptability in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 3–5+ years of experience as an Executive Assistant or similar administrative role.
• Proven expertise in taking professional, decision-focused meeting minutes.
• Demonstrated ability to run cadence calls and facilitate structured meetings.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms (Zoom, Teams, WebEx).
• Strong attention to detail, problem-solving abilities, and a proactive mindset.

Why Join Us?

• A passionate, energetic, and supportive culture.
• Medical Insurance for you and your immediate family (spouse and children).
• Outpatient treatment claims for you and your immediate family (spouse and children).
• Yearly Healthcare Screening, Optical & Dental coverage.
• Coverage for sport activities registration or enrollment fees.
• EPF/SOCSO/PCB.

GLOCOMP Systems is one of Malaysia's most diversified and renowned distributors of IT Infrastructure products and services, providing essential pre‑sales consultancy, post‑sales implementation, and maintenance support services for over 16 years.